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September 14, 2017 Minutes

Date | Time: 9/14/2017 11:14 AM                                                                   Meeting Called By: Chief Justice

Board Members  

Voting Members Present: 5/9

ASG President                                                                                        Amber Castaneda         Absent (excused)
ASG VP of Finance & Communications                                            Amber Castaneda (interim)              N/A
ASG VP of Student Affairs & Pluralism                                             Joedy Morrow (interim)                    N/A
ASG Chief Justice                                                                                   Lucy Su                                           Present
ASG Marketing & Public Relations Representative                        Erika Lamothe                               Present
ASG Campus Life and Events Representative                                  Xiaolin Huang (Sylvia)                Present
ASG Emerging Tech & Entrepreneurial Representative                Vacant                                                    N/A
ASG Environmental & Social Responsibility Representative       Joedy Morrow                                Present
ASG External Legislative Representative                                          Sean Stuart                                     Present


Liam Bryan                       OSLA Community Relations

Mike Kaptik                      Dean of Student Programs

Lisa Salkind                   Watchdog

Jahkari Singh                  Alum


  1. Commencement
    Chair calls the BOD session to order at 11:14 AM
  2. Introductions
    Introductions are made right to left (name, position, gender pronouns) including all present ASG members and guests.
  3. Approval of agenda

Motion to APPROVE the agenda for 9/14/17: Erika Lamothe, Joedy Morrow

Motion Passes, unanimously

  1. Approval of the Minutes
    Motion to APPROVE the minutes from 8/31/17 with an AMMENDMENT to correct the interim positions: Joedy Morrow, Sean Stuart
    Motion Passes, unanimously
  2. Executive Report
    Amber Castaneda – President
    Amber is out of the office until 9/18, but active on email and working while away. Actively working on the transition to President, taking over management of ASG tasks.

Priorities this week have been the Welcome Fair and FERPA training.

I am working with Abby on getting signage and fliers for the Welcome Fair Carnival and Motley Zoo. I have a partial list of volunteers from Jeremy Eggers and hope to have the full list by Friday, to send to Nora.

FERPA training should be completed by all ASG members by Friday, Sept 15th.


Amber Castaneda – VP of Finance and Communication

Amber is out of the office until 9/18, but active on email and working while away.

No further items, other than what is in the budget report below.

Lucy Su – Chief Justice

Welcome Booth Sign up

Resolution – student at large inclusion in the BCG hiring process

Online ASG hiring process – Tess & LaMeshia

BCG advertising poster – almost complete

ASG hiring poster – almost complete

Nora – placement of our entertainments/safety precautions

Domestic Violence Awareness branding brainstorm


  1. Representative Report
    Sean Stuart

This past week, Sean has met with Washington Bus rep., Sean Jacobsen about voter registration, reviving Bulldogs Vote Club, Voter Registration 101 training, what is needed to give Washington Bus permission to be on campus, Voter registration field plan, and tabling around campus about voter registration. He also has worked on a plan for Civic Engagement Town Halls, and discussing a potential partnership with UW Bothell and Lake Washington Tech. for a Candidate Forum regarding the 45th LD special election/ state senate race. Plans were put in place for Constitution Day, Tabling voter registration at the Welcome Fair, drafting items for the legislative agenda survey, and reviewing of the ASBC bylaws. Next week, the focus is on official hiring of OSLA Policy Coordinator, meeting more with Sean Jacobson and Maria Leininger, as well as shifting focus of the voter registration service learning plans, drafting legislative agenda survey questions, and assisting with the new bill ASBC.Bill.2017-18.3.

Erika Lamothe
I’ve been focusing on the website and have updated our team page, it is a little finicky so I need to fix the layout.

Get a signature from LaMeshia regarding the tri-fold. Not sure if we should get started on it yet because our team is no longer full or complete.

I plan to draw up ideas for our logo to refine it and re-visit our brand identity. I want us to be more about the students and less about the faculty and staff. I want to ensure ASG is student friendly, trustworthy, and respectful of students’ needs.


Sylvia Huang

Catching up with everything since I was out of town for the whole summer, trying to check the emails regularly. Have FERPA training done. Went for a tour with Nora for the preparation of Carnival. Met Abby and discussed the process of Club Charter. Next Week: Start project plan for Club Caucus.


Joedy Morrow
Plan logistics for Cupanion project

  • Invoice
  • Reach out to Pals Center and Bookstore


  • Review contract
  • Reschedule/Plan Fall meeting


  1. Budget Report
    Amber Castaneda
    1900 – $35, 000; 1903 $13,000; 1910 $9,000; 1984 $188,433

No funding requests to present at this week. Still have pending requests from DUTEC and Chi Alpha.

1900 has seen debits for travel recently. We are closing out the first quarter of our term with a remaining balance under $10,000, from $45,000 at the beginning of our term.

  1. Action items

Ratification of SESF Rain Garden Funding Ratification

Motion to RATIFY $300,000 of funding for the Rain Garden from SESF budget 1904: Sean Stuart, Joedy Morrow

Motion Passes, unanimously


Watchdog Fall Welcome Guide Funding
Motion to APPROVE the funding of the Fall Welcome Guide for $600 from 1984, to include a half page ad in the Welcome Guide and a full page ad in the Watchdog: Erika Lamothe, Joedy Morrow

Motion Passes, unanimously


Approving ASBC.Bill.2017-18.3 – BCG Appointments Process
Motion to APPROVE the ASBC.Bill.2017-18.3 – BCG Appointments Process: Erika Lamothe, Joedy Morrow 

Motion Passes, unanimously


  1. Unscheduled Business


  1. Adjournment
    Meeting adjourn at 12:04 PM
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