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August 31, 2017 Minutes

Date | Time: 8/31/2017 11:15 AM                    Meeting Called By: ASG Marketing and PR Representative

Board Members                                                         Voting Members Present: 2/9

ASG President                                                                              Amber Castaneda                           Absent (excused)
ASG VP of Finance & Communications                                  Amber Castaneda (interim)                N/A
ASG VP of Student Affairs & Pluralism                                   Joedy Morrow (interim)                      N/A
ASG Chief Justice                                                                                       Lucy Su                              Absent (excused)
ASG Marketing & Public Relations Representative                            Erika Lamothe                 Present
ASG Campus Life and Events Representative                        Xiaolin Huang (Sylvia)                Absent (excused)
ASG Emerging Tech & Entrepreneurial Representative                    Roger St. Louis                Present
ASG Environmental & Social Responsibility Representative            Joedy Morrow                 Absent (excused)
ASG External Legislative Representative                                              Sean Stuart                       Absent (excused)


Liam Bryan                       OSLA Community Relations

Mike Kaptik                      Dean of Student Programs

LaMeshia Reese-Taylor    Student Programs Supervisor


  1. Commencement
    Chair calls the BOD session to order at 11:15 A.M.
  2. Introductions
    Introductions are made right to left (name, position, gender pronouns) including all present ASG members and guests.
  3. Approval of agenda

Motion to APPROVE the agenda for 8/31/17: Joedy Morrow, Roger St. Louis

Motion Passes, unanimously

  1. Amendment of the Minutes
    Motion to AMEND the minutes from 8/24/17 with the AMMENDMENT to correct Amber Castaneda’s VP of Finance report, Budget Report, and Presidential Report: Joedy Morrow, Roger St. Louis
    Motion Passes, unanimously

  2. Approval of the Minutes
    Motion to APPROVE the minutes from 8/24/17 with the AMMENDMENT to correct Amber Castaneda’s VP of Finance report, Budget Report, and Presidential Report: Joedy Morrow, Roger St. Louis
    Motion Passes, unanimously

  3. Executive Report
    Amber Castaneda – President
    Amber is out of the office until 9/18, but active on email and working while away. Actively working on the transition to President, taking over management of ASG tasks. she does not have access to the President email account yet, so please direct your communications to the asgvpfc email address for the time being.

Priorities this week have been the Welcome Fair and BCG Appointments. Current status of ASG’s portion of the Welcome Fair has been communicated to Nora and the final decisions will be made with the remainder of the planning at the next scheduled ASG Team meeting. Active communications are open with Jeremy Eggers to get ASG Volunteers for the event from the Athletics Dept. Final version of BCG Appointment Resolution will be presented and voted on at the next scheduled BOD meeting and applications will be open at that time, possibly sooner.
Amber Castaneda – VP of Finance and Communication
Amber is out of the office until 9/18, but active on email and working while away. I still do not have access to the President email account yet, so please direct your communications to the asgvpfc email address for the time being.

She has familiarized herself with the responsibilities of the ASG President and are currently focusing on management of the team and being the ambassador that helps the team move forward with its vision. The team is doing really well with staying on track with task lists and prioritizing.

The Welcome Fair is coming together – ASG has finalized all Clowns Unlimited activities and Amber is working on the Project Plan for Motley Zoo and should have that complete by the end of this week. ASG has done well to stay within the budget of $10,000 for the team’s portion of the Welcome Fair. Amber has communicated with Nora that ASG will not be combining its Fall survey with CAB’s.

She has followed up with Jeremy Eggers on Volunteers, but he has not guaranteed any of the BC athletes for the Welcome Fair, so what she would like to see is ASG looking elsewhere for volunteers, in case the team cannot get them locked in. Amber is also working with Abby on helping Jeremy obtain promotional posters for athletics schedules.

Now that Abby is able to stay on longer, ASG will continue working on the process for the funding requests under $1,500.


Lucy Su – Chief Justice

This past week, Lucy has worked on the Welcome Booth sign up form, NEP questions, a student at large inclusion with the BCG hiring process, writing the BCG application process, working on the BCG advertising poster, Contacting Russ about radio advertising, and the club charter renewal along with digitalizing files. Next week, Lucy will be finalizing the BCG application process, editing the VP applications, continuing on bylaw editing, and working on the welcome booth set up.

  1. Representative Report
    Sean Stuart

This past week, Sean has met with Washington Bus rep., Sean Jacobsen about voter registration, reviving Bulldogs Vote Club, Voter Registration 101 training, what is needed to give Washington Bus permission to be on campus, Voter registration field plan, and tabling around campus about voter registration. He also has worked on a plan for Civic Engagement Town Halls, and discussing a potential partnership with UW Bothell and Lake Washington Tech. for a Candidate Forum regarding the 45th LD special election/ state senate race. Plans were put in place for Constitution Day, Tabling voter registration at the Welcome Fair, drafting items for the legislative agenda survey, and reviewing of the ASBC bylaws. Next week, the focus is on Official hiring of OSLA Policy Coordinator, meeting more with Sean Jacobson and Maria Leininger, as well as shifting focus of the voter registration service learning plans, drafting legislative agenda survey questions, and assisting with the new bill ASBC.Bill.2017-18.3.

Erika Lamothe
In the previous week, Erika has finalized the ASG survey to be filled out for Welcome Packs at the Fall Welcome Fair. She has also worked on a flying bulldog t-shirt design with CAB designer Pascal. There has also been a request to CAB for a new ASG/OSLA updated tri-fold to go around campus and show students the new team. Project plans are also being written to ensure that each team member will get to experience at least one conference out of state this year. Tess has been meeting with Erika to plan and discuss the website and help understand the new theme/design. Next week’s plans involve the continuation of the project plans, website design, tri-fold design, and welcome fair projects.


Roger St. Louis

Last week, Roger’s priorities have been to solidify information specifics for the website. He has met with Erika and Tess separately to review the steps that will be needed to get the site up and running in the new format. He also has the detailed information needed for the Welcome Fair T-shirts. The focus for next week will be to meet with ITS and other various departments to collect needed information for current processes of utilization of technology resources. Following this, he will set up appointments in regards to website development and further information on STF fees


Joedy Morrow
Last week, Joedy prepared for the PSE hearing in Olympia to take place on 8-31-17. She researched PSE’s renewable fuel in comparison to the fossil fuel investment that is currently taking place and reviewed the resolution she wrote as well as planned for commenting at the event. Next week, Joedy will begin creating the food pantry Facebook Page and website along with placing the order with Cupanion. She will also review the SESF contract.

  1. Budget Report
    Amber Castaneda
    1900 – $35, 000; 1903 $13,000; 1910 $15,000; 1984 $188,433

No funding requests to present at this week. Waiting for a new request from DUTEC still and for more additional information from Chi Alpha with regard to their request.

ASG’s operational budget is quickly fading, as the Welcome Fair progresses and conferences are planned. The team will need to discuss how to fund the ASG BBQ in the Spring if 1900 does not have sufficient funds. $27,000 was spent on the last BBQ and ASG should expect to spend around $18,000 on conferences throughout the year, which leaves the remaining amount at $17,000 for events, supplies, etc.

  1. Action items

Approval of the ASBC.Bill.18.1

Motion to APPROVE the ASBC.Bill.2017.18.1 – Student Council Appointments to Functional Councils: Roger St. Louis, Lucy Su

Motion Passes 5-0-0


Approval of the ASBC.Bill.2017.18.2
Motion to APPROVE the ASBC.Bill.2017-18.2 – Mandatory Student Council Appointments: Roger St. Louis, Lucy Su

Motion Passes 5-0-0


  1. Unscheduled Business

Mike Kaptik states that there will be a Board of Trustees meeting on September 7th at 1:30 PM

  1. Adjournment
    Meeting adjourn at 11:50 A.M.
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