August 24, 2017 Minutes

Date | Time: 8/24/2017 11:06 AM                                        Meeting Called By: ASG External Legislative Representative

Board Members                                 
Voting Members Present: 5/9

ASG President                                                                                       Amber Castaneda           Absent (excused)
ASG VP of Finance & Communications                                           Vacant                                    N/A
ASG VP of Student Affairs & Pluralism                                            Vacant                                    N/A
ASG Chief Justice                                                                                 Lucy Su                                 Present
ASG Marketing & Public Relations Representative                       Erika Lamothe                   Present
ASG Campus Life and Events Representative                                Xiaolin Huang (Sylvia)     Absent (excused)
ASG Emerging Tech & Entrepreneurial Representative               Roger St. Louis                  Present
ASG Environmental & Social Responsibility Representative       Joedy Morrow                   Present
ASG External Legislative Representative                                          Sean Stuart (Chair)          Present


Liam Bryan                        OSLA Community Relations

Mike Kaptik                       Dean of Student Programs

LaMeshia Reese-Taylor     Student Programs Supervisor


  1. Commencement
    Chair calls the BOD session to order at 11:06 A.M.
  2. Introductions
    Introductions are made in order (name, position, gender pronouns) including all present ASG members and guests.
  3. Amend agenda
    Motion to AMEND the agenda of 8/24/17 to add Clowns unlimited to the agenda: Amber Castaneda, Lucy Su
    Motion Passes, unanimously.
  4. Approval of agenda

Motion to APPROVE the agenda for 8/24/17 with the stated amendments: Lucy Su, Joedy Morrow
Motion Passes, unanimously

  1. Amend the Minutes
    Motion to AMEND the minutes from 8/17/17 to correct the ASG President and VP of Students Affairs and Pluralism to be listed as vacant: Lucy Su, Joedy Morrow
    Motion Passes, unanimously

  2. Amend the Minutes
    Motion to AMEND the minutes from 8/17/17 to correct spelling of Sean Stuart: Lucy Su, Erika Lamothe
    Motion Passes, unanimously
  3. Approval of the Minutes
    Motion to APPROVE the minutes from 8/17/17: Joedy Morrow, Lucy Su
    Motion Passes, unanimously

  4. Executive Report
    Amber Castaneda – President
    Amber is out of the office until 9/18, but active on email and working while away. Actively working on the transition to President, taking over management of ASG tasks. I do not have access to the President email account yet, so please direct your communications to the asgvpfc email address for the time being.

Priorities this week have been the Welcome Fair and BCG Appointments. Current status of ASG’s portion of the Welcome Fair has been communicated to Nora and the final decisions will be made with the remainder of the planning at the next scheduled ASG Team meeting. Active communications are open with Jeremy Eggers to get ASG Volunteers for the event from the Athletics Dept. Final version of BCG Appointment Resolution will be presented and voted on at the next scheduled BOD meeting and applications will be open at that time, possibly sooner.

Amber Castaneda – VP of Finance and Communication

Amber is out of the office until 9/18, but active on email and working while away. New funding request form should roll out next week. There is a flaw in the system of sending funding requests under $1,500 to CAB (per ASG Bylaws), in that CAB has never received money from ASG in order to fund these requests (which was the intend when this was written into the Bylaws), so we are working on a system for handling these, with accounts as they are. Will report back next week. This is not causing any delays in funding at this time.

Lucy Su
Hiring committee for OSLA, working on By-Law review committee, survey with Erika.

  1. Representative Report
    Sean Stewart
    OSLA voter registration increase goals, set up a meeting with the 45th Dems, meeting with International Studies Professor, structure for OSLA, Washington Bus, and voter registration partnerships with the 48th Democrats.

    Erika Lamothe
    Working on website and survey (almost done).

    Roger St. Louis
    Quotes for t-shirts and lead time.

    Joedy Morrow

PSE hearing prep, food pantry signage, SESF projects moving forward since ratification.


  1. Budget Report

Amber Castaneda

1900 – $39, 000; 1903 $13,000; 1910 $15,000; 1984 $188,433

No funding requests to present at this time. Waiting for a new request from DUTEC and for additional information from Chi Alpha with regard to their request.


  1. Voting items

Approval of funding for Clowns Unlimited
Motion to APPROVE funding of $3,000 from budget number 1900 for Clowns Unlimited: Amber Castaneda, Joedy Morror
Motion Passes 5-0-0

Appointment of vacant positions

Motion to APPOINT Amber Castaneda as the interim ASG VP Finance and Communications: Lucy Su, Roger ST. Louis

Motion Passes 5-0-0
Motion to APPOINT Joedy Morrow as the interim ASG VP Student Affairs and Pluralism: Lucy Su, Erika Lamothe
Motion Passes 4-0-1

Motion to ALLOCATE $800 for Welcome Fair t-shirts from budget number 1900, and $200 from 1900 for the photo booth and etc.: Roger St. Louis, Erika Lamothe.

Motion Passes, unanimously


  1. Adjournment
    Motion to ADJOURN the meeting at 12:30pm: Lucy Su, Roger St. Louis