Date | Time: 8/24/2017 11:06 AM Meeting Called By: ASG External Legislative Representative
Board Members
Voting Members Present: 5/9
ASG President Amber Castaneda Absent (excused)
ASG VP of Finance & Communications Vacant N/A
ASG VP of Student Affairs & Pluralism Vacant N/A
ASG Chief Justice Lucy Su Present
ASG Marketing & Public Relations Representative Erika Lamothe Present
ASG Campus Life and Events Representative Xiaolin Huang (Sylvia) Absent (excused)
ASG Emerging Tech & Entrepreneurial Representative Roger St. Louis Present
ASG Environmental & Social Responsibility Representative Joedy Morrow Present
ASG External Legislative Representative Sean Stuart (Chair) Present
Guests
Liam Bryan OSLA Community Relations
Mike Kaptik Dean of Student Programs
LaMeshia Reese-Taylor Student Programs Supervisor
Proceedings
- Commencement
Chair calls the BOD session to order at 11:06 A.M. - Introductions
Introductions are made in order (name, position, gender pronouns) including all present ASG members and guests. - Amend agenda
Motion to AMEND the agenda of 8/24/17 to add Clowns unlimited to the agenda: Amber Castaneda, Lucy Su
Motion Passes, unanimously. - Approval of agenda
Motion to APPROVE the agenda for 8/24/17 with the stated amendments: Lucy Su, Joedy Morrow
Motion Passes, unanimously
- Amend the Minutes
Motion to AMEND the minutes from 8/17/17 to correct the ASG President and VP of Students Affairs and Pluralism to be listed as vacant: Lucy Su, Joedy Morrow
Motion Passes, unanimously - Amend the Minutes
Motion to AMEND the minutes from 8/17/17 to correct spelling of Sean Stuart: Lucy Su, Erika Lamothe
Motion Passes, unanimously - Approval of the Minutes
Motion to APPROVE the minutes from 8/17/17: Joedy Morrow, Lucy Su
Motion Passes, unanimously - Executive Report
Amber Castaneda – President
Amber is out of the office until 9/18, but active on email and working while away. Actively working on the transition to President, taking over management of ASG tasks. I do not have access to the President email account yet, so please direct your communications to the asgvpfc email address for the time being.
Priorities this week have been the Welcome Fair and BCG Appointments. Current status of ASG’s portion of the Welcome Fair has been communicated to Nora and the final decisions will be made with the remainder of the planning at the next scheduled ASG Team meeting. Active communications are open with Jeremy Eggers to get ASG Volunteers for the event from the Athletics Dept. Final version of BCG Appointment Resolution will be presented and voted on at the next scheduled BOD meeting and applications will be open at that time, possibly sooner.
Amber Castaneda – VP of Finance and Communication
Amber is out of the office until 9/18, but active on email and working while away. New funding request form should roll out next week. There is a flaw in the system of sending funding requests under $1,500 to CAB (per ASG Bylaws), in that CAB has never received money from ASG in order to fund these requests (which was the intend when this was written into the Bylaws), so we are working on a system for handling these, with accounts as they are. Will report back next week. This is not causing any delays in funding at this time.
Lucy Su
Hiring committee for OSLA, working on By-Law review committee, survey with Erika.
- Representative Report
Sean Stewart
OSLA voter registration increase goals, set up a meeting with the 45th Dems, meeting with International Studies Professor, structure for OSLA, Washington Bus, and voter registration partnerships with the 48th Democrats.Erika Lamothe
Working on website and survey (almost done).Roger St. Louis
Quotes for t-shirts and lead time.Joedy Morrow
PSE hearing prep, food pantry signage, SESF projects moving forward since ratification.
- Budget Report
Amber Castaneda
1900 – $39, 000; 1903 $13,000; 1910 $15,000; 1984 $188,433
No funding requests to present at this time. Waiting for a new request from DUTEC and for additional information from Chi Alpha with regard to their request.
- Voting items
Approval of funding for Clowns Unlimited
Motion to APPROVE funding of $3,000 from budget number 1900 for Clowns Unlimited: Amber Castaneda, Joedy Morror
Motion Passes 5-0-0
Appointment of vacant positions
Motion to APPOINT Amber Castaneda as the interim ASG VP Finance and Communications: Lucy Su, Roger ST. Louis
Motion Passes 5-0-0
Motion to APPOINT Joedy Morrow as the interim ASG VP Student Affairs and Pluralism: Lucy Su, Erika Lamothe
Motion Passes 4-0-1
Motion to ALLOCATE $800 for Welcome Fair t-shirts from budget number 1900, and $200 from 1900 for the photo booth and etc.: Roger St. Louis, Erika Lamothe.
Motion Passes, unanimously
- Adjournment
Motion to ADJOURN the meeting at 12:30pm: Lucy Su, Roger St. Louis