ASG Bylaws – update

Bellevue College | ASG Bylaws
Associated Student Government
Bellevue College
Bylaws
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Bellevue College | ASG Bylaws
[Bellevue College Logo]
Bellevue College
3000 Landerholm Circle SE
Bellevue, WA 98007-6406
COMMUNITY COLLEGE DISTRICT VIII
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This Page Intentionally Left Blank
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Table of Contents
Mission Statement
6
Article I: Board of Directors
7
Section 1: Membership
7
Section 2: Elections
8
Section 3: Training
13
Section 4: Expectations & Responsibilities
13
Section 5: Member Requirements During Tenure
14
Section 6: Conditions & Procedures for the Removal of a Member
14
Section 7: Removal of Members Prior to Inauguration
18
Section 8: Vacancies
18
Article II: Meetings
20
Section 1: Meeting Procedures
20
Section 2: Absences
22
Article III: Committees
23
Section 1: The Student Council
23
Section 2: Established Committees
24
Section 3: Establishing New Committees
27
Article IV: Student Organisations
27
Section 1: Definition & Purpose
28
Section 2: Procedures & Requirements for Student Organisations
28
Section 3: Funding
29
Section 4: Violations
30
Article V: Amendments
32
Section 1: Amendment Procedures
32
Section 2: History of Amendments
32
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APPENDIX 34
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Mission Statement
The Associated Student Government (ASG) is responsible for representing the interests
and needs of the students of Bellevue College. The ASG accomplishes this by (I)
ensuring a welcoming, safe, and inclusive environment, (II) Representing the student
community by providing input and collaborating on initiatives with other administrative
branches of Bellevue College (BC) and the Bellevue College Governance (BCG)
concerning the well-being of the student community, (III) Initiating and coordinating
student activities, and (IV) Providing recognition and funding for student-led
organisations. Additionally, the ASG Board of Directors oversees the Services &
Activities Fee (S&A Fee), the Student Environmental Sustainability Fee (SESF), and the
Student Technology Fee (STF).
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Article I: Board of Directors
Section 1: Membership
1.1 Positions
The ASG Board of Directors shall consist of the following positions, each
position being held by one (1) student:
Executive Positions: President & Vice President
Representatives: Treasurer, Secretary, Social Responsibility Representative,
Events Representative, Public Relations Representative, Legislative Affairs
Representative, Emerging Technology and Entrepreneurial Representative
1.2 Membership Eligibility Criteria
Candidates for all ASG board of directors positions must submit an application
provided by ASG. Candidates are expected to meet the following requirements
by the winter quarter of the year of application:
A. Must have a 2.7 cumulative GPA of Bellevue College college-level credits
and maintain a 2.5 cumulative and 2.7 quarterly BC college-level GPA
throughout the tenure of the position.
B. Must have completed Twelve (12) college-level credits within Bellevue
College for an ASG Secretary position, thirty (30) college-level credits within
BC for ASG Representative positions and ASG Executive Board of Directors
positions.
C. Must not hold another paid position at Bellevue College at the time of
appointment.
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D. All positions, except Secretary, are expected to present prior experience in
leadership in some form.
1.3 Selection of Candidates
Candidates applying for an executive position on the ASG Board of Directors
shall be appointed by election of the students as overseen by the Election
Committee. Candidates applying to a representative position shall be appointed
through a traditional hiring process overseen by the ASG Board.
Section 2: Elections
2.1 Positions determined by Election
Executive positions of the ASG Board (President and Vice President) shall be
determined by election of the students.
2.2 Campaigns
Campaigning includes, but is not limited to, the following activities, when such
activities are undertaken by a candidate, or a candidate’s affiliates:
A. Distributing or posting flyers or other printed materials to support or oppose
a ballot measure, group or candidate.
B. Addressing crowds to support or oppose a ballot measure, group or
candidate.
C. Use of electronic media to publicly support or oppose a ballot measure,
group, or candidate.
D. Any other public activity intended to support or oppose a ballot measure,
group, or candidate.
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E. Wearing and distribution of personal campaign apparel, such as t-shirts,
buttons, or pins.
F. Recruitment of affiliates, implementation of campaign strategies, and
production of campaign materials.
2.3 Campaign Rules
Eligible Candidates campaigning for an executive position on the ASG board are
required to adhere to the following:
A. Campaigning will begin the school day following the orientation meeting.
B. A candidate shall not be in the immediate presence of a person voting or an
open ballot.
C. Social media posts, posters, pamphlets, handouts, and all other campaign
materials must be approved by Student Engagement and be used in
accordance with the Student Engagement posting policies.
D. Events related to ASG elections or a campaign must be approved by
Election Committee.
E. Candidates shall not receive any materials or resources from any current
ASG Board of Directors member.
F. Campaign expenditures shall not exceed $150 USD per candidate and shall
not be reimbursed for said expenses. Proof of expenditures must be
submitted ten days after election results have been announced. This
includes donated goods and services (defined as “any item that is
discounted or donated that a candidate, ticket, or ballot measure is using
explicitly and solely for campaigning that a candidate would have to
otherwise pay for.”)
G. A candidate may not engage in plagiarism of any form, which is defined as
“using another person’s work and presenting it as your own without giving
proper credit.” This includes, but is not limited to, quotes, facts, and ideas
associated with campaigning.
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H. The use of volunteers must be approved by the election committee prior to
any form of public engagement. A volunteer is defined as “any individual that
actively supports a candidate or ballot measure.” In all instances, the actions
of a candidate’s volunteer(s) constitute action of the candidate. Therefore, a
violation of any election policy herein on behalf of a volunteer is the
responsibility of the candidate.
I. Demagoguery of any form is not allowed. This is defined as “a leader who
makes use of popular prejudices and false claims or promises in order to
gain power.” This behaviour includes, but is not limited to, stoking fears,
appealing to emotion, validating false claims and/or false information, lying,
and failing to adhere to the ASG Commitment to Civility.
J. A candidate in an ASG election is considered the victor based on receiving
the majority of “yes” votes cast per position. For unopposed positions, there
must be yes/no voting options. If an unopposed candidate does not receive
the majority of the “yes” votes cast, they are ineligible to apply for that same
position for the remainder of that term of office.
K. In the case of a tie, there shall be one week of additional voting for the tying
candidates.
L. A candidate accepts all decisions made by the Election Committee.
2.4 Violations of Election Policies or Campaign Procedures
Failure to abide by the Campaign Rules outlined in the ASG Bylaws Article 1
§2.3, interfering in an election, or missing campaign orientation meetings may
result in the immediate disqualification of a candidate as determined by the
Election Committee.
2.5 The Election Committee
I. Responsibilities
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The Election Committee is responsible for the following:
A. Verifying the eligibility of candidates and ratifying the candidate pool.
B. Determine if a candidate has violated any rules or procedures.
C. Issuing official warnings and/or disqualifications to candidates whom violate
campaign & election rules.
D. Issue cease-and-desist requesting to stop a campaign from continuing a
specific behaviour, act, or practice. Failure to adhere to a cease-and-desist
request may result in the disqualification of a candidate.
E. Hear appeals flied against the election process and make a final decision.
F. Declare which candidate has been elected for each ASG Executive position.
II. Membership
The Election Committee shall be composed of: (I) The Dean of Student Life
(Chairperson) or designee, (II) One BC college staff or faculty, (III) ASG President
or designee, (IV) Two ASG officers or students-at-large.
III. Membership Selection
BC college staff or faculty and ASG officers or students at large shall be
appointed by the ASG President with the approval of the ASG Executives.
IV. Conflict of Interest
The Election Committee membership shall consist of persons whose presence
on the committee do not constitute a conflict of interest as decided by the ASG
President and Dean of Student Life.
V. Timeline of Establishment
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The Election Committee shall be established and have met at least once prior to
the application deadline for ASG positions.
VI. Appeals
A candidate may appeal a decision made by the election committee. All appeals
must be brought to the elections committee in writing to be reviewed. At the
request of the concerned candidate, they can meet with the Elections
Committee. Before issuing a decision, the Election Committee must hear the
perspectives of the candidates filed and filed against. A candidate may not
appeal an appeals decision.
VI. Appeal Procedures
Any candidate may appeal a decision made by the Election Committee in regard
to the election process or a disqualification no later than five (5) business days
after the decision has been made.
A. The appeal must be submitted in writing to the Election Committee chair.
B. The Election Committee shall hold a public hearing no later than five (5)
business days after the submittal of an appeal.
C. A decision shall be issued by the Election Committee no later than two (2)
business days after the public hearing.
D. Any candidate may appeal the election results no later than five (5) days after
the election results are announced. The appeal must be submitted in writing
to the Election Committee chair.
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Section 3: Training
3.1 Training
After the completion of the elections, the newly elected ASG Board members
shall be trained by the outgoing ASG officers or Student Programs Staff.
3.2 Transition
The outgoing ASG Executives, with the Advisor, shall plan a training orientation
workshop for the newly-elected members taking office.
Section 4: Expectations & Responsibilities
4.1 Responsibilities by Role
A. ASG President: See Schedule A attached hereto
B. ASG Vice President: See Schedule B attached hereto
C. ASG Treasurer: See Schedule C attached hereto
D. ASG Secretary: See Schedule D attached hereto
E. ASG Social Responsibility Representative: See schedule E attached hereto
F. ASG Events Representative: See Schedule F attached hereto
G. ASG Public Relations Representative: See Schedule G attached hereto
H. ASG Legislative Affairs Representative: See Schedule H attached hereto
I. ASG Emerging Technology and Entrepreneurial Representative: See
Schedule I attached hereto
4.2 Expectations for all ASG Board Members
Members of the ASG Board of Directors must:
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A. Work 19 hours per week during regular business hours. Regular business
hours are defined by Student Engagement. Board Members are expected to
participate in certain projects and events that occur outside of normal
business operating hours.
B. Adhere to the ASG Mission Statement, ASG Constitution, ASG Financial
Code, the Bellevue College Governance Charter, and the direction of the
Board of Trustees.
4.3 Expectations for ASG Executive Board Members
Executive Members (President and Vice President) are expected to manage and
direct all activities of the ASG. Executive Board members are responsible for
implementing all matters of legislation enacted by the ASG Board.
Section 5: Member Requirements During Tenure
5.1 Qualifications for all ASG Board Members
For the duration of their tenure in office, all Board members must:
A. Maintain a minimum grade point average of 2.7 while in office (the
Leadership Advisor may verify the GPA of all ASG Board members quarterly).
B. Be registered for and complete a minimum of eight (8) BC credit hours per
academic quarter with the exception of Summer Quarter to remain in
office.
Section 6: Conditions & Procedures for the Removal of a
Member
6.1 Conditions for the Removal of a Board Member
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I. Failure to maintain of 2.7 GPA
If an ASG officer’s GPA falls below the academic requirements of 2.7, they will
be placed on academic probation by the Leadership Advisor for the remainder
of the quarter. Any board member falling below the academic requirements for
two (2) consecutive quarters will immediately forfeit their position; no appeals
will be available. Any exception such as medical withdrawal must be explained
to and approved by the ASG Board of Directors through a two-thirds (2/3)
majority vote, excluding abstentions. In the event that a board member does not
present their grades for the midterm, they will be given a five-day extension. If,
at the end of these five days there is no compliance, s/he will immediately forfeit
their position.
II. Dereliction of Duty
Elected and appointed officials may be removed from the ASG Board for
dereliction of duty. Dereliction of duty may be defined as, but not restricted to
the following at the discretion of the ASG Executives:
•
A. Three (3) unexcused absences from officially scheduled ASG Board of
Directors, Student Council or team meetings per term.
B. Not being representative of students.
C. Lack of confidence that the member is able to perform their duties as
expected, such as meeting deadlines, working collaboratively, following
through on assigned tasks, maintaining office hours, or attending meetings
and/or training sessions, including retreats.
6.2 Procedures for the Removal of a Board Member
The procedures for the removal of a Board member are as follows:
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I. Any ASG officer may submit a formal, written complaint to the ASG Judicial
Oversight Chair, stating specifically how the board member is not meeting
performance or job expectations. The ASG Judicial Oversight Chair will present
the complaint to the ASG Executives. The ASG Executives will meet with the
board member in question and the board member issuing the complaint to hear
both perspectives. If the board member in question is one the ASG Executives,
the person will not be allowed to oversee or participate in official functions
regarding their own review.
II. The ASG Executives will send a formal letter to the board member in question
three (3) days after the executive meeting. The formal letter must include the
following:
A. An explanation of the action(s) made by the board member in question
B. The decision of the ASG Executives to issue a warning, a probationary
period, or a dismissal of complaint to the board member in question.
III. If the board member receives probation, the ASG Executives will assign some
tasks to the board member which they will have to finish within the probationary
period. Probation status of an ASG member is to be kept confidential among
the ASG Executives.
IV. After the two (2) weeks probation, the ASG Executives will reconvene with the
board member in question to review the concerns and make one of the
following decisions:
A. Dismissal of probation period, as which time the board member will be
reinstated to the original status and must perform all duties expected.
B. Recommendation of a vote of “no confidence” to the ASG Board of Directors
at the next official ASG board meeting.
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C. Vote of “No Confidence”. A vote of: “no confidence” may be recommended
by any student for a lack of confidence in an ASG officer performing their
duties as expected, such as meeting deadlines, working collaboratively as a
team, following through on assigned tasks, maintaining office hours, or
attending required meetings and/or training sessions — including retreats,
upholding the duties and responsibilities stated in the ASG By-Laws, or
failure of being representative of students.
V. After a vote of “no confidence” is called, a special ASG Board meeting will be
held. At this meeting, a decision will be made for the officer in question and
should a majority vote be reached. Prior to special meeting, the student officer,
along with the advisor, will be informed about the matter by the ASG
President.
6.3 Procedures for the Removal of a Board Member by request of a student
I. Any currently registered student at Bellevue College may call a vote of “no
confidence”, provided they have a reasonable amount of written proof that the
student officer in question has been continually failing to fulfil their duties.
II. Upon receiving a student’s call to a vote of “no confidence”, the ASG President
will motion for a vote of “no confidence” at the following meeting, and the ASG
Board will take a vote of “no confidence” regarding the concerned board
member, who may not have a vote.
III. If the vote of “no confidence” fails, the ASG Executives can rule and create their
own response to the board member by giving the officer in question an
extended probationary status, or reinstating the board member to their original
status.
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IV. After the end of the probation period and after the board member’s status is
reinstated, the individual must perform all duties expected. If they do not, a vote
of “no confidence” will result in a permanent disqualification of any ASG
position.
Section 7: Removal of Members Prior to Inauguration
Individuals elected for executive positions or selected for non-executive ASG
positions may be removed from office prior to their inauguration for Dereliction
of Duty (See Article 1 §6.1 Dereliction of Duty). The process for removing
members prior to inauguration is the same as Article 1 §6.2 Procedures for the
Removal of a Board Member).
Section 8: Vacancies
8.1 Procedures for filling Vacancies
I. In the event of a vacancy, the ASG Executives will oversee the Vacancy
Committee. In the event that one of executive positions are vacant, the
remaining executive will appoint a temporary ASG Board member to the
vacancy committee with the approval of the ASG Board.
II. The ASG Vacancy Committee shall announce the vacant ASG Board position(s)
open to the ASG Board and the students. They will set a deadline for accepting
applications, interview all applicants meeting the position requirements, and
select a candidate.
III. Following elections, in the case of a Presidential vacancy, the position will be
filled by either the ASG Vice President or the ASG Treasurer as voted by the
ASG Board.
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IV. The ASG Executives may assign a current student to fill any ASG position on an
interim basis of up to two (2) months, excluding Summer quarter. They will
serve on an interim basis until the above vacancy procedures must be
completed.
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Article II: Meetings
Section 1: Meeting Procedures
1.1 Minutes
The ASG President may mandate any ASG Board/Committee to keep written
minutes of the meetings and provide an agenda to all ASG Board/Committee
members two (2) working days prior to the meeting.
1.2 Quorum
The ASG Board of Directors shall not deliberate without quorum, two-thirds (2/3)
of the voting members.
1.3 Regular Meetings
The ASG Board of Directors shall hold regularly scheduled meetings every other
week and at least twice per month, except the last full week of classes, finals
week and during the breaks of each quarter and follow Chapter 42.30 of the
Revised Code of Washington. Regular meeting must be established before the
first day of Fall Quarter and maintained through the remainder of the current
term. During times when meetings are not requires, special meetings of the
Board may be held to conduct timely business.
1.4 Special Meetings
I. Any Member of the ASG Board may request a special meeting by submitting a
written request to the Chairperson outlining the need for the special meeting.
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II. The ASG Board Chairperson, on receiving such a request, must respond within
two (2) business days by either:
A. Scheduling a meeting
B. Putting in writing the reasons for not calling the meeting to the ASG
President/Vice President.
1.5 Voting
I. Eligibility
All members of the ASG Board of Directors are eligible to vote on all issues.
Each member is entitled to one (1) vote.
II. Overruling a vote
The ASG Executives, upon agreement, have the right to overrule an unanimous
vote.
III. Rights for absent members
Any ASG Board member who is excused from attendance of an official ASG
meeting, and wishes to vote on action items that appear on the meeting’s
agenda may do so by putting into writing/email the following: their specific
voting position on the meeting action items, a signature and a date. The proxy or
absentee voting document must be turned in to and approved by the ASG
Board Chairperson 24 hours prior to the scheduled meeting time.
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Section 2: Absences
2.1 Absences
I. Absences
Members of ASG Boards/Committees shall be allowed no more than three (3)
unexcused absences per ASG Board/Committee per term. Requests to be
excused from an ASG Board/Committee meeting must be submitted in writing
to the Chairperson at least twenty-four (24) hours prior to the meeting.
II. Status of meeting absence
The Chairperson shall inform the concerned ASG Board/Committee whether
members not present are excused by the next scheduled meeting.
III. Appealing unexcused Absences
An ASG Board/Committee member whose absence was not excused may
appeal the Chair’s ruling to the concerned ASG Board/Committee at the next
meeting. The concerned ASG Board/Committee may overrule the Chair’s
decision by a simple majority vote.
IV. Termination of absent board members.
The Chairperson of any ASG Board/Committee may recommend to the ASG
Board the termination of any member from the ASG Board/Committee who has
accumulated more than three (3) unexcused absences.
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Article III: Committees
Section 1: The Student Council
1.1 Membership Positions
Positions for the Student Council is stipulated in the Bellevue College
Governance Charter.
1.2 SC Chair
The ASG President shall serve as the chair of the Student Council. In the event
that the position of ASG President is vacant, then the ASG Vice President shall
serve as the interim chair. In the event that both the seats of the ASG President
& Vice President are vacant, the ASG Board of Directors shall select an interim
SC Chair.
1.3 SC Officers & Vacancies
SC Officers will be selected by the ASG President. Until SC positions are filled,
or in the event vacant positions due to resignation, removal, or recall, the ASG
Board of Directors will serve as SC Officers.
1.4 Responsibilities
The roles and responsibilities of SC members will be delegated by the ASG
President.
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Section 2: Established Committees
2.1 Citation Review Committee
I. Purpose
To adjudicate traffic citations issued by the campus Public Safety Department
for violations of traffic parking or other rules and regulations, make
determinations as to the appropriate disposition, and make recommendations to
traffic and parking rules.
II. Membership
The Citation Review Committee shall consist of: Two (2) ASG Board members
appointed by the ASG President in consultation with the Judicial Oversight
Committee, one (1) staff member appointed by the Vice President of Human
Resources, one (1) faculty member appointed by the BCAHE President, and one
(1) convener designated by the Vice President of Administrative Services (nonvoting
position).
III. Responsibilities
To periodically review college traffic/parking rules and regulations and make
recommendations to the Vice President of Administrative Services as to any
needed changes, as well as make decisions regarding traffic citation appeals.
IV. Meetings
The Citation Review Committee shall meet up to weekly during fall, winter,
spring quarters; and, if needed, at other times.
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2.2 Services and Activities Fee Allocation (S&A) Committee
I. Purpose
The S&A Committee is to evaluate existing programs, propose program priorities
and budget levels, adjust budget requests to the yearly budget allocation, and
make official budget recommendations to the ASG Board of Directors as
outlined in the ASG Financial Code. For a complete breakdown of procedures
and operations, please refer to the ASG Financial Code.
2.3 Student Environmental Sustainability Fee (SESF) Committee
I. Purpose
The SESF committee is responsible for recommending allocations of the
revenues collected from the student’s environmental sustainability fee. These
allocations should direct BC’s sustainability and environmental program
investments based on BC’s mission and goals, strategic plan, and with the
following objectives:
A. Broaden or enhance the quality of students’ academic experience by
integrating sustainability into their curriculum.
B. Promote student’s commitment to minimise global warming emissions by
supporting the institution’s comprehensive plans to achieve climate
neutrality.
C. Provide leadership in our communities and throughout society by modelling
ways to minimise global warming emissions towards a thriving, ethical and
civil society.
II. Membership
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The SESF Committee shall consist of: (I) ASG Social Representative, (II) ASG
President, (III) Science and Sustainability President or designee, (IV) One (1)
Student-at-large appointed by the ASG President, (V) One (1) Faculty member
appointed by the Faculty Union, (VI) One (1) Administrative Staff appointed by
the Vice President of Administration, (VII) One (1) Classified Staff appointed by
the Classified Union, (VIII) Assistant Dean of Student Programs (Ex-officio
member), and (IX) Environmental Advisory Committee Representative (Ex-officio
member)
III. Responsibilities
The SESF committee will develop or implement a review process for SESF
allocations that will promote awareness of fees, call for proposals, review
proposals and make recommendations for budget allocation to the ASG Board
of Directors.
IV. Meetings
The SESF committee will meet quarterly; more frequently as needed.
2.4 Student Technology Fee (STF) Committee
I. Purpose
As defined by the current and approved STF Agreement/Contract
II. Membership
As defined by the current and approved STF Agreement/Contract
2.5 C-Building Task Force
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I. Purpose
This is a temporary committee that will oversee the C-Building Renovation
Project. Please refer to the C-Building Committee Operational Procedures for
more information.
Section 3: Establishing New Committees
3.1 Formation of New Committees
The ASG Board of Directors may vote to commission or un-commission any
board, committee, or organisation.
Article IV: Student Organisations
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Section 1: Definition & Purpose
1.1 Definition
A student organisation is a chartered group of students that may receive funding
support from the ASG.
1.2 Purpose
The purpose of a student organisation is to build community and contribute to
student life.
Section 2: Procedures & Requirements for Student
Organisations
2.1 Chartering
I. All student organisations must complete and turn in the Club Chartering or Club
Re-Chartering application to the ASG Board of Directors.
II. A student organisation must maintain five (5) current students, each registered
for five (5) credits and a BC faculty or staff advisor.
III. A previously chartered student organisation must renew their charter annually to
be recognised as a re-charter. All Club charters expire at the end of each
academic year.
2.2 Requirements For All Student Organisations
All Student Organisations must:
A. Maintain open membership
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B. Provide a list of at least five (5) students registered at BC, each registered for
a minimum of five (5) credits.
C. Abide by Club Chartering Procedures, ASG Constitution, ASG Bylaws, ASG
Financial Code, ASG Commitment to Civility, BC policies and regulations,
College District VII policies and regulations, and state and federal laws.
D. Maintain regular communication with their assigned representative.
2.3 Official Student Organisations
To be recognised as an official student organisation, an organisation’s
application must be approved by 2/3 vote of the ASG Board following the
application review. Student officers and professional employees who are
designated as advisors are not paid to manage or run a student organisation.
If an organisation has student officers or advisors who are paid, that
organisation may still have access to some College resources and support, but it
does not meet the criteria to be designated as a student organisation at BC.
Section 3: Funding
3.1 Rules for funding from ASG
A. A student organisation cannot request funding prior to one quarter from their
approved charter.
B. A student organisation presenting a funding request must have a representative
present at the ASG board meeting.
C. All student organisations seeking funding must complete and submit the proper
form to the ASG Treasurer five (5) business days prior to the next regularly
scheduled ASG Board of Directors meeting.
D. Allocated funds, excluding revenue raised by the student organisation (which
will rollover each year), will revert to the account from which it came at the end
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of the fiscal year (June 30) or after being inactive for at least one quarter after
receiving funds.
E. The ASG Treasurer, with approval from the Director of Student Programs, may
allot emergency funding at his/her discretion to be reviewed during the next
ASG Board of Directors meeting.
Section 4: Violations
4.1 Violation Procedures
I. Any chartered student organisation found in violation of Article IV §2 of the ASG
Bylaws shall be referred to the ASG Judicial Oversight Committee. Upon
Review, the Judicial Oversight Committee May issue one or more of the
following written decisions:
A. Allegations dismissed
B. Official Warning
C. Probation (up to three months)
D. Probation and recommendation to the ASG Board of Directors for the
following to be considered within ten (10) business days at an official ASG
Board of Directors meeting:
• Revocation or withholding of club charter
• Revocation, withholding, or freezing of a student organisation’s assets and
funds
II. After receiving an Official Warning, an organisation must meet with their staff
advisor and the ASG Judicial Oversight Committee to develop an action plan to
address the issue(s).
III. After receiving a Probation, an organisation:
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A. Must meet with the Director of Student Programs, Staff Advisor, and the
ASG Judicial Oversight Committee to develop an action plan to address the
issue(s).
B. Must meet monthly with the ASG Judicial Oversight Committee to ensure the
implementation of the action plan.
C. May have all club assets frozen
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Article V: Amendments
Section 1: Amendment Procedures
1.1 Amendment Requirements
Amendments to the ASG Bylaws must be ratified by two-thirds (2/3) vote of the
ASG Board of Directors.
1.2 Amending ASG Bylaws or Constitution during Elections
The ASG Bylaws and Constitution cannot be changed during an election cycle
for elected positions. An election cycle begins once applications for campaigns
are made available to the general public. An election cycle ends once the
winning candidates are announced to the general public.
Section 2: History of Amendments
2.1 History of Amendments
I. June 25, 2007
Kristy Chan Motions to Approve ASG By-Laws Recommendation.
Jose Vasquez Seconds.
Approved by a vote of 4-0-0
II. May 25, 2018
Amber Castaneda presents complete bylaw review, assessment and
amendments that were negotiated by the ASG Board of Directors during the
meeting.
Erika Lamothe moves to approve ASG By-Laws Recommendation.
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Tyra Asmore-Barquet Seconds.
Approved by a vote of 5-0-1 (Amber Castaneda abstains)
III. June 1, 2018
Amber Castaneda presents minor amendments to titles & definitions that were
negotiated by the ASG Board of Directors during the meeting. Erika Lamothe
moves to approve ASG Bylaws recommendation.
Joedy Morrow Seconds.
Approved by a vote of 5-0-1 (Amber Castaneda abstains)
IV. February 8, 2021
Kiseuk (Ki) Ahn presents minor amendments to titles & definitions that were
negotiated by the ASG Board of Directors during the meeting. Minor changes to
align governing documents of the ASG Board of Directors with each other.
Gia Lang moves to approve ASG By-Laws Recommendation
Emmanuel Tshimanga Seconds
Approved by a vote of 6-0-1 (Ki Ahn abstains)
V. Fall, 2021
Braydon Gemar presents a restructured ASG Bylaws that contains documentwide
changes and major reformatting that aligns the Bylaws with all other ASG
governing documents. These changes were approved by the ASG Board of
Directors.
VI. February 4th, 2022
Braydon Gemar proposes that ASG sanctions the C-Building Renovation
Committee. This committee is to oversee the C-Building Renovation Project
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APPENDIX
Schedule A – ASG President Job Description
Schedule B – ASG Vice President Job Description
Schedule C – ASG Treasurer Job Description925
Schedule D – ASG Secretary Job Description
Schedule E – ASG Social Responsibility Representative Job Description
Schedule F – ASG Events Representative Job Description
Schedule G – ASG Public Relations Representative Job Description
Schedule H – ASG Legislative Affairs Representative Job Description
Schedule I – ASG Emerging Technology and Entrepreneurial Representative Job
Description
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