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July 20, 2017 Meeting Minutes

Date | Time: 7/20/2017 2:38 PM                                                                            Meeting Called By: ASG President

Board Members                     Voting Members Present: 5/9

ASG President                                                                                                  Michael Cha                                             Present
ASG VP of Finance & Communications                                                      Amber Castaneda                                   Absent (excused)
ASG VP of Student Affairs & Pluralism                                                       Vanno Kong (Van)                                 Present
ASG Chief Justice                                                                                             Lucy Su                                                    Present
ASG Marketing & Public Relations Representative                                  Erika Lamothe                                        Absent (excused)
ASG Campus Life and Events Representative                                           Xiaolin Huang (Sylvia)                          Absent (excused)
ASG Emerging Tech & Entrepreneurial Representative                          Roger St. Louis                                       Absent (excused)
ASG Environmental & Social Responsibility Representative                 Joedy Morrow                                         Present
ASG External Legislative Representative                                                   Sean Stuart                                               Present


Abby Lynn                           Campus Events Coordinator

Honeylieg V.                      CAB Student Coordinator


  1. Commencement
    Chair calls the BOD session to order at 1:30 P.M.
  2. Introductions
    Introductions are made right to left (name, position, gender pronouns) including all present ASG members and guests.
  3. Amend agenda
    Motion to AMEND the agenda of 7/20/17 for Joedy Morrow to present budget report in Amber Castanedas absence: Sean Stuart
    Motion Passes, unanimously.
  4. Amend agenda
    Motion to AMEND the agenda of 7/20/17 to include approval of minutes from 6/29/17: Joedy Morrow
    Motion Passes, unanimously.
  5. Approval of the Minutes
    Motion to APPROVE the minutes from 6/29/17: Sean Stewart
    Motion Passes, unanimously
  6. Executive Report
    Lucy Su
    Working on Welcome Fair/Carnival, contacting vendors.Vanno Kong
    Following up on EBT project. Connecting with clubs and programs.

    Michael Cha
    No report

  7. Representative Report
    Joedy Morrow
    Working on scheduling SESF before the end of summer quarter.Sean Stewart
    Voter registration, partnering with WSA and CCP. Working on legislative agenda survey questions.
  8. Budget Report
  • 1900 $204,160
  • 1903 $13,000
  • 1910 $15,000
  • 1984 $188,433
  1. Discussion itemsCreation of new ASG position
    Michael Cha states we may need further discussion when more team members are present.

Abby Lynn arrives at 2:46pm

Welcome Fair/Carnival
Lucy and Michael have been planning this event, how ASG will be involved, more activities, placement of activities, contacting vendors etc. Abby Lynn confirms placement will be determined when we know what activities are chosen.

Honeylieg V. arrives at 2:47pm

OSLA positions
5 applications total. Hiring committee being created. Might consider keeping the Policy Coordinator open till filled.

  1. Unscheduled Business:
    Sean Stewart
    Having a student being a part of the hiring committee for faculty. Michael Cha agrees this is a good idea. Abby Lynn suggest we remember these students need to go through the pluralism training.

Michael Cha

Working to get more people to voice their opinion about new furniture. Working on a survey about what changes they want to see with the layout of student programs. Lucy Su points out students do not take surveys seriously. Abby Lynn and Honey Lieg add suggestions on how to successfully survey.

Meeting with Athletic Director about more collaboration between Student Programs and athletics. Lucy Su adds that she and Erika Lamothe created a logo for this.

Meeting with Academic Advising to offer more resources for transfer students/program.

Honeylieg V.

Confirms that an ASG email account is indeed invalid (

Lucy Su

Emailed Sylvia to update.

Abby Lynn/Honeylieg V.

Concerns with new design of C building area(s).

  1. Adjournment
    Motion to ADJOURN the meeting at 3:01pm: Joedy Morrow, Sean Stewart.
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