Jan. 8, 2016 Meeting Minutes

Board of Directors (BOD) Meeting Minutes

Friday, January 8, 2016

Student Union Building, C – 211

 

 

Associated Student Government (ASG) BOD Members

  • President Frank Mueller (Chair)
  • VP of Finance and Communication Terence Chan(voting)
  • VP of Student Affairs and Pluralism Sasha Lee (voting)
  • VP of External Legislative Vanessa Ross (voting)
  • Environmental and Social Responsibility Henry LaVallee (voting)          
  • Campus Life and Events Representative Valeria Borodina (voting)
  • Emerging Tech and Entrepreneurial Representative Muhammad Hussain (voting)
  • Marketing and Public Relations Representative Mecaele Alemayehu (voting)
  • Chief Justice Trygve Vandal (Non-voting)
  • Justice of Internal Affairs Kate Ivashkevich (Non-voting)
● = Present

o   =Absent

  • Justice of External Affairs Vacant (Non-voting)

 

Voting Members Present: 7/7

Guests: 

Andy Norris (DECA), Kyle Barber (DECA Advisor), Omid Vahameraid, Sarvy Sheikh, and    Orchideh Rasdanai (Persian Club), Jack (Chi Alpha), Jonathan Hagos and Robel Okunamcak (Year Up 3on3)

 

Advisors:

  • Nora Lance

 

 

Proceedings

 

  1. Call to Order

President Frank Mueller called the meeting to order at 2:00 pm.

 

  1. Roll Call and Introductions

Introductions were made right to left, including all present ASG members.

 

  1. Advisors Comments

Nora Lance – Thank ASG Officers for their manning their Open House Table.

 

  1. Minutes Review

Mecaele Alemayehu motions to table last week’s minutes and officers approve the minutes on the next B.O.D meeting. Seconded by Trygve Vandal. Vote passed 7-0-0.

 

  1. ASG officers and advisor report:

Frank Mueller motions to amend the Agenda removing officer reports from this week’s agenda. Motion Seconded by Henry LaVallee. Vote passed 7-0-0.

 

 

  1. Budget Review
  2. Allocated during Winter Quarter – $18,869
  3. ASG Reserve #1984 – $68,869
  4. Club Contingency #1910 – $10,946
  5. Cultural #1903 – $8,812

 

  1. Funding Request
  2. Amber Nicholson presented funding request for SESF. She would like $3,280.00 to take 8 students and two chaperones to the OHESC conference in Portland. Students will hear keynote speakers, network with other students, learn about best practices in Sustainability.

-Sasha Lee asked how the students would be selected.  Per Amber there will be applications and it is open to all students. Standard GPA requirements for Student Programs travel requirement is 2.7 GPA

 

-Trygve Vandal motioned to approve $3,280.00 for funding request from the SESF budget.

-Sasha Lee seconded the motion

-Vote passed 6-0-1

 

  1. Leadership Institute Temporary Advisor- funding request submitted by Brandon Lueken. The amount of money requested is $2900. The amount of money will be spent to hire a temporary advisor for the Leadership Institute. This person is going to plan the summer leadership training, coordinate logistics for the Leadership Retreat, and organize events. Since Brandon was not at the meeting, to present a motion was made to table it until the next BOD meeting.

-Motion by Trygve Vandal to table until the next BOD meeting.

-Seconded by Sasha Lee -Vote passed 7-0-0

 

  1. DECA

Andy Norris from the DECA club presenting three funding options for 50 students and 4 advisors. The money required to go to the State DECA Competition in Spokane.

Option 1: Airplane, registration, hotel, food  $31,000

Option 2: Train, registration, hotel, food, $27,000

Option 3: Bus, registration, hotel, food $22,000

Option 4 Driving, registration, hotel, food $20,000

Students have already paid $45.00 each in membership so it is a financial strain to ask students to pay for co-pay.  Students will also be very busy and will have very little spare time in Spokane.

-Discourse on the funding request.

-Motion to table the funding request by Frank Muller until Monday at the team meeting in an emergency Board of Directors meeting. Valeria Borodina seconds motion. Motion Passes. 7-0-0

 

 

  1. MLK Poster Party- presented by Sasha Lee. The amount of money requested is $100.00. MLK event is coming in 2 weeks. The money will be used to make large letters (I have a dream) to tape on the glass windows in the cafeteria lobby. Sasha will buy markers and paint for the signs. This is to bring the community together and let people know about the upcoming Black History Month.

-First motion by Valeria Borodina to approve the MLK Poster party event for $100.00 from 1903. Motion seconded by Mecaele Alemayehu.

-Vote passed 6-0-1 from the 1903 budget number.

 

  1. Club Caucus – presented by Valeria Borodina. The amount of money requested is $254.50. The money will be spent to buy refreshments for the Caucus, buttons and posters. This is event for all student clubs and programs. Representatives will talk about fund raising, increasing attendance at events, and advertising.

– Sasha Lee motions to approve the Club Caucus for $254.5 from 1910. Motion seconded by Henry LaVallee.

– Vote passed 6-0-1, approved from budget #1910.

 

  1. Year Up 3 on 3 Basketball Tournament  – presented by Jonathan Hagos and Robel Okunamcak. The amount of money requested is $1050. The money will be spent to pay for facilities fees, prizes, and posters for basketball tournament. This event will bring people together and introduce them to BC and Year Up.

-First motion by Sasha Lee, seconded by Mecaele Alemayehu .

– Vote passed 7-0-0 $1050.00 approved from budget #1984

 

Trgyve Vandal motioned for continuing the B.O.D until 3:15pm.

-Henry LaVallee seconded the motion

-Vote passed 6-1-0

  1. Persian Dinner Dance Night – presented by Omid Vahameraid, Sarvy Sheikh, and    Orchideh Rasdanai, from Bellevue College Persian Association. The amount of money is requested is $3600 ( $2.534 for organisation and 1176$ for food). The event will be conducted in Cafeteria for about 100 people. It is open for everyone, free. Dance, DJ Argam, national food as the main part of culture will be provided. The money will be spent to rent Cafeteria, buy posters, food and beverages, hire DJ, and BC personnel. The main purpose of event is come together and show students Iranian culture through a fun, dance, and food.

– Valeriia Borodina motioned to approve $2,000, seconded by Sasha Lee.

– Vote passed 6-1-1, approved from budget #1984.

  1. The Persian Club members  asked to fund $1000.00 more because they need to have a $3000 to pay for all the expenses.  They explained that their event is very popular between students. ASG members motioned to approve additional $1000 from budget 1984 for a total funding of $3,000.00.

– First motion by Vanessa Ross, seconded by Sasha Lee.

-Vote passed 7-0-0. 1000$ were approved from budget number 1984

 

 

  1. Coffee Talk – presented by Jack Morne, Chi Alpha Club. The amount of money requested is $250. The funding request covers 30 cups of coffee once a week. The main idea of this event is to develop friendship between students, share their out of class experience and talk to students.  It has been successful last quarter with over 20 students attending the coffee talk.

– ASG could not find their funding request so they asked Jack to attend the Team Meeting and ASG will do an emergency funding request.

 

 

 

 

Vacancies and Appointments

  • ASG Chief Justice motions to nominate Yasmeen Parades to fill the ASG Justice of External Affairs position January 11, 2016.
  • Seconded by Sasha Lee
  • Vote passed 6-0-1 that Yasmeen Parades to become the ASG Justice of External Affairs on January 11, 2016

 

Presidential Comments

On Monday, January 11th, at 2p.m. ASG will do an emergency B.O.D.

Adjourning meeting

Motion to adjourn by Trygve Vandal

Motion Seconded by Mecaele Alemayehu

Meeting adjourned at 3:15pm.

 

 

 

 

 

01-08 -2016 BOD

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