Bylaws (currently under revision)

COMMUNITY COLLEGE DISTRICT VIII

Bellevue College

Bellevue, Washington 98007

ASSOCIATED STUDENTS OF

BELLEVUE COLLEGE

BY-LAWS

ASBC Executive Board of Directors, ASBC Board of Directors, and ASBC Judicial Oversight may be officially referred to as the Associated Student Government (ASG).

Associated Students of Bellevue College may be officially referred to as the ASBC.

The Office of Student Legislative Affairs may be officially referred to as the OSLA.

The Campus Activity Board may be officially referred to as CAB.

The Bellevue College Governance system may be officially referred to as “BCG” system.

Bellevue College may be officially referred to as BC.

Table of Contents

1.0 Membership

2.0 Meetings

3.0 Committees

4.0 Student Led Organizations

5.0 Qualifications and Removals

6.0 Parliamentary Authority

7.0 Conflict of Interest

8.0 Amendments


1.0      MEMBERSHIP

1.1.         Purpose

The purpose of the Associated Student Government of Bellevue College Board of Directors is to act as the voice for the students of Bellevue College and ensure student participation in college governance, while being committed to building a pluralistic and diverse campus community.

1.2.         Positions

As defined in Article 5 of the ASBC Constitution, the ASBC Board of Directors is comprised of the following elected students:

  • ASG President
  • ASG Vice President of Student Affairs and Pluralism
  • ASG Vice President of Finance and Communication
  • ASG Chief Justice
  • (5) ASG Representatives

1.2.1.   ASG President

1.2.1.1. Authorities

1.2.1.1.1.

The President shall serve as Chair of the ASG Board of Directors and Chair of the ASG Executive Board of Directors and in this capacity shall call and conduct the meetings of these boards.

1.2.1.1.2.

The President may delegate any duties that are deemed necessary to accomplish ASG goals and objectives.

1.2.1.2. Responsibilities

1.2.1.2.1.

Shall provide leadership and shall oversee the management and direction of the ASG Board of Directors.

1.2.1.2.2.

Shall be ultimately responsible for providing the yearly S&A budget proposal.

1.2.1.2.3.

Shall act as Ambassador-in-Chief of the ASG Board of Directors.

1.2.1.2.4.

Shall provide an agenda two (2) working days prior to the ASG Board of Directors meeting.

1.2.1.2.5.

Shall be responsible for ensuring proper training of the ASG Board of Directors.

1.2.1.2.6.

Shall act as Public Information Officer of the ASG Board of Directors.

1.2.2.   ASG Vice President of Student Affairs and Pluralism

1.2.2.1.

Shall be the main student contact for issues pertaining to pluralism on campus.

1.2.2.2.

Shall ensure student concerns are heard and will refer student grievances to the appropriate processes.

1.2.2.3.

Shall promote awareness of matters relating to student affairs and pluralism on campus to the ASG of Bellevue College.

1.2.3.   ASG Vice President of Finance and Communication

1.2.3.1.

Shall monitor ASG budget appropriations and expenditures.

1.2.3.2.

Shall create, implement, and oversee the ASBC Board of Directors communication plan.

1.2.3.3.

Shall maintain communication between the ASBC Executive Board of Directors and the Representatives.

1.2.4.1 ASG Chief Justice

1.2.4.2. Authority

1.2.4.2.1.

Has the authority to veto/suspend any act passed or procedure by the Board of Directors that appears to be in conflict with the ASBC By-laws, constitution or policies and procedures that govern student rights. The Chief Justice must return their veto with noted objections by the next regularly scheduled meeting of the Board of Directors who shall proceed to reconsider it. If after such consideration, two-thirds (2/3) of the Board of Directors agrees to pass the legislation, it shall be enacted. As stated in the ASBC Constitution Article 6 Section 2.

1.2.4.2.2.

The ASG Chief Justice shall serve as Chair of the ASG Judicial Oversight Board and in this capacity shall call and conduct meetings of this board for elections.

1.2.4.3.1 Responsibilities:

1.2.4.3.2.

Shall be responsible for establishing court procedures for the ASG Judicial Oversight Board.

1.2.4.3.3.

The ASG Chief Justice, or his/her designee, may act as Parliamentarian if requested.

1.2.4.3.4.

Shall be responsible for maintaining official records of ASG Board of Directors, ASG Executive Board of Directors, and ASG Judicial Oversight.

1.2.4.3.5.

Shall be responsible for ensuring compliance of ASBC By-Laws, ASBC Financial Code, ASBC Constitution, and ASBC Ethics Code by the ASG Board of Directors, ASG Executive Board of Directors, ASG Judicial Oversight, ASBC Clubs, ASBC Organizations, and ASBC Associations.

1.2.4.3.6.

Shall be the main ASBC contact for issues pertaining to student grievances.

1.2.5.   Representatives (5)

The specific positions and general responsibilities shall be determined by the outgoing ASG Board of Directors prior to the beginning of the ASG election process.

1.2.5.1 ASG Representative of External Legislative Affairs

1.2.5.1.1.

Shall monitor all activities of the OSLA.

1.2.5.1.2.

Shall be the main body of communication for all things related to external legislative affairs.

1.2.5.1.3.

Shall ensure that student legislative concerns are heard in all legislative affairs on campus and off campus in student activism groups Bellevue College cooperates with.

1.2.5.1.4.

Shall maintain communication between the ASBC Executive Board of Directors and the OSLA.

1.2.5.1.5.

Shall promote awareness of matters relating to student legislative affairs on campus to the ASG of Bellevue College.

1.2.5.2 ASG Representative of Emerging Technology and Entrepreneurship

1.2.5.2.1 Duties

The Emerging Technology and Entrepreneurial Representative is responsible for ensuring technological resources are updated and available for BC student’s success and for assisting students who wish to pursue entrepreneurial enterprises while on campus. This representative also works closely and collaboratively with BC’s Foundation, Computing Services Director, and Vice President of Information Resources to bring new innovative technology to campus.

1.2.5.3 ASG Representative of Campus Life and Events

1.2.5.3.1 Duties

The Campus Life and Events Representative is responsible for assisting the overall success of BC student clubs and programs event creation, management, and evaluation. They act as a liaison between clubs and programs and BC resources around campus. They also collaborate with Campus Activities Board (CAB) to promote student life and activities on campus.

1.2.5.4 ASG Representative of Environmental and Social Responsibility

1.2.5.4.1 Duties

The ASG Environmental and Social Responsibility Representative is responsible for environmental and social stewardship.  They collaborate with students, college, and community organizations to facilitate a more environmentally and socially responsible world.

1.2.5.5 ASG Representative of Marketing and Public Relations

1.2.5.5.1 Duties

The ASG Marketing and Public Relations Representative is responsible for ASG transparency, marketing of ASG events, activities, goals, and projects.  They also assist with public relations while working closely with the BC Public Information Officer. They are responsible for the overall ASG external communication.

1.2.5.5.2

The ASG Representative of Marketing and Public Relations shall act as secretary for the ASG Board of Directors and Student Council.

1.3.      ASG Executive Board of Directors

1.3.1.     Purpose

The purpose of the ASG Executive Board of Directors is to manage, direct, and monitor all activities and policies of the ASG.

1.3.2.     Authority

As defined in Article 4 Section 2 of the ASBC Constitution, the Executive Board of Directors shall have the authority to and be responsible for implementing all matters of legislation enacted by the ASG Board of Directors.

1.3.3.     Membership

The ASG Executive Board of Directors shall consist of:

  • ASG President
  • ASG Vice President of Student Affairs and Pluralism
  • ASG Vice President of Finance and Communication
  • ASG Chief Justice

1.4.      ASG Board of Directors

1.4.1.     Purpose

The legislative power of the ASBC shall be vested in the Board of Directors who will serve to direct and regulate all activities and policies of the ASBC and enact measures for the general welfare of the ASBC.

1.4.2.     Authority

As defined in Article 5 Section 2 of the ASBC Constitution, all legislative power herein granted shall be vested in the Board of Directors of the Associated Students of Bellevue College. Such powers include the direction and regulation of all activities and policies of the Associated Students of Bellevue College and the enactment of measures for the general welfare of the Associated Students of Bellevue College. The Board of Directors shall be responsible for ensuring student membership on Bellevue College policy recommending councils and for determining the student membership on Activity Boards which allocate student funds for programs on campus.

1.4.2.1. Bills

Vested in the Associated Student Government Board of Directors shall be the power to enact policy and procedural bills so long as no conflict is created with the ASBC Constitution, ASBC By-Laws, and ASBC Financial Code. Applicability of such bills shall last no longer than one Associated Student Government term of office.

1.4.3.     Membership

The ASG Board of Directors shall consist of:

  • ASG President
  • ASG Vice President of Student Affairs and Pluralism
  • ASG Vice President of Finance and Communication
  • ASG Chief Justice
  • Five (5) ASG Representatives

1.5.      ASBC Judicial Oversight

1.5.1.     Purpose

The judicial power of the ASBC shall be vested in one ASBC Judicial Oversight member who will serve to interpret and uphold the ASBC Constitution, ASBC Financial Code and ASBC By-laws.

1.5.2.     Authority

As outlined in Article 6 Section 2 of the ASBC Constitution, the Chief Justice, with the agreement of at least one (1) ASG Board of Directors member, has the authority to veto/suspend any act passed or procedure by the Board of Directors that appears to be in conflict with the ASBC By-laws, constitution, or policies and procedures that govern student rights. The veto, with noted objections, must be presented by the next regularly scheduled meeting of the Board of Directors who shall proceed to reconsider it. If, after such consideration, two-thirds (2/3) of the Board of Directors agrees to pass the legislation, it shall be enacted

1.5.2.1.

Shall make judicial rulings on disputes involving policies, procedures and applicability of law. Judicial rulings shall follow the doctrine of Stare Decisis.

1.5.3.     Membership

The ASBC Judicial Oversight shall consist of:

  • ASG Chief Justice

1.5.4.     ASG Chief Justice

1.5.4.1. Authority

The ASG Chief Justice shall serve as Chair of the ASBC Judiciary and in this capacity shall call and conduct meetings of this board.

1.5.4.2. Responsibilities:

1.5.4.2.1.

Shall be responsible for establishing court procedures and judicial proceedings.

1.5.4.2.2.

The ASG Chief Justice, or his/her designee, may act as Parliamentarian if requested.

1.5.4.2.3.

Shall be responsible for maintaining official records of ASG Board of Directors, ASG Executive Board of Directors, and ASG Judiciary.

1.5.4.2.4.

Shall maintain communication between the ASBC Executive Board of Directors and the Judiciary.

1.5.4.2.5.

Shall be responsible for ensuring compliance of ASBC By-Laws, ASBC Financial Code, ASBC Constitution, and ASBC Ethics Code by the ASG Board of Directors, ASG Executive Board of Directors, ASG Judiciary, ASBC Clubs, ASBC Organizations, and ASBC Associations.

1.5.4.2.6

Shall be the main ASBC contact for issues pertaining to student grievances.

1.6.      Elections / Vacancies

1.6.1.     Eligibility of Candidates

Any student wishing to run for a position in the ASG must complete and submit an application the Board of Directors. The applicant must meet the following minimum requirements by the time that is listed on the application:

1.6.1.1.

2.7 BC college-level GPA or 2.7 quarterly BC college-level GPA for the two (2) previous consecutive quarters. The GPA requirement defaults to whichever is highest.

1.6.1.2.

Twelve (12) college-level credits within Bellevue College for an ASG Representative Position and twenty-four (24) college-level credits within Bellevue College for an ASG Executive Board of Directors position, ASG Chief Justice and Representative of External Legislative Affairs. (If a student is on a reduced credit load as determined by BC administration, minimum requirement shall be the equivalent of one or two (respective to the positions) full time college level quarters.)

1.6.1.3.

Two (2) letters of recommendation from Bellevue College staff, faculty, or administration.

1.6.1.4. Exceptions to the Eligibility of Candidates

If the candidate has not accumulated sufficient college level credits and/or does not meet the minimum GPA requirement at the time of application, then the candidate must meet one of two criteria:

1.6.1.4.1.

If both GPA and Credit Load are below minimum requirements, then the candidate must have an Education Plan signed by an Academic Advisor that will show that the student is projected to meet minimum requirements at the end of Spring Quarter or have extenuating circumstances that must be presented and approved by the Assistant Dean of Student Programs.

1.6.1.4.2.

If accumulated college level credits are below minimum requirements, then the student must be currently enrolled in sufficient credits to meet minimum requirements at the end of Spring Quarter or have extenuating circumstances that must be presented and approved by the Assistant Dean of Student Programs.

1.6.1.4.3.

If the candidate has a GPA below the BC college-level GPA or 2.7 quarterly BC college-level GPA for the two (2) previous consecutive quarters, they must have an Educational Plan signed by an Academic Advisor that will show that the student is projected to meet minimum requirements at the end of Spring Quarter and have the Educational Plan presented and approved by the Assistant Dean of Student Programs and/or the Designated Advisor of the Associated Student Government.

 

1.6.2.   Election Committee for General Elections

1.6.2.1. Purpose:

The Election Committee oversees the ASG Elections, and gives a verdict on appeals against the election process.

1.6.2.2. Authority:

The Election Committee has the authority to interpret election bylaws and campaign rules to pass judgment on appeals up to the disqualification of election candidates, pending appeal; they also give verdicts on appeals against the election process.

1.6.2.3. Responsibilities

The Election Committee will verify the eligibility of candidates and ratify the candidate pool. They may take actions including issuing official warnings and/or disqualifications. They will hear appeals filed against the election process and make the final decision. They also declare a candidate an ASG Officer Elect.

1.6.2.3.1.2.

If selected candidate is rejected by either the Board of Directors or the Assistant Dean of Student Programs, an alternate applicant may be recommended or the process may be reopened as determined by the Election Committee.

1.6.2.4. Membership:

The Election Committee shall consist of:
•             Assistant Dean of Student Programs or designee (chair)
•             One (1) BC student programs staff or faculty for elections.
•             ASG President or designee
•             ASG Chief Justice or designee
•             One (1) BC student at large appointed by the Assistant Dean of Student Programs
1.6.2.4.1.1.

BC college staff or faculty shall be appointed by the ASG President with the ratification of the ASG Board of Directors.

1.6.2.4.1.2.

The One (1) BC student at large appointed by the Assistant Dean of Student Programs shall be with ratification of the ASG Board of Directors.

1.6.2.4.2.

The Election Committee membership shall consist of persons whose presence on the committee does not constitute a conflict of interest as decided by the ASG President and Assistant Dean of Student

Programs.

1.6.2.4.3.

The Election Committee shall be selected and have met prior to the application deadline.

 

1.6.2. Election Committee for Hiring

1.6.2.1. Purpose:

The Election Committee for Hiring shall serve as the committee charged with hiring the five (5) representatives on the ASG Board of Directors and the ASG Chief Justice. In addition, they shall carry out the selection for ASG vacancies.

1.6.2.2. Authority:

The Election Committee for Hiring has the authority to interpret election bylaws and to pass judgment on appeals up to the disqualification of election candidates.

1.6.2.3.1. Filling a vacancy for duration of term

The Election Committee for Hiring shall conduct interviews and select a candidate.

1.6.2.3.1.1.

The selected candidate must be confirmed by a simple majority of the ASG Board of Directors and by the Assistant Dean of Student Programs.

1.6.2.3.1.2.

If the selected candidate is rejected by either the ASG Board of Directors or the Assistant Dean of Student Programs, an alternate applicant may be recommended or the process may be reopened as determined by the Election Committee for Hiring.

1.6.2.4. Membership:

1.6.2.4.1.

The Election Committee for Hiring shall consist of:

  • Assistant Dean of Student Programs or designee (chair)
  • One (1) BC Student Programs staff member
  • ASG President or designee
  • Chief Justice or designee
  • One (1) BC student at large
  • One (1) Outgoing ASG Board of Directors member

1.6.2.4.1.1.

The one (1) BC Student Programs staff member shall be appointed by the ASG President with ratification of the ASG Board of Directors.

1.6.2.4.1.2.

The one (1) BC student at large shall be appointed by the Assistant Dean of Student Programs with ratification of the ASG Board of Directors.

1.6.2.4.2.

The Election Committee for hiring membership shall consist of persons whose presence on the committee does not constitute a conflict of interest as decided by the ASG President and Assistant Dean of Student Programs.

1.6.2.4.3.

The Election Committee for Hiring shall be selected and shall formally meet as a committee prior to the application deadline.

 

1.6.3.   Judicial Oversight Board’s Involvement in the Election/ Hiring Process

1.6.3.1. Purpose

The purpose of the Judicial Oversight Board’s involvement in the election/vacancies is to create, manage, and review the ASG Elections/Hiring and enforce applicable laws and rules.

1.6.3.2. Authority

The Judicial Oversight Board has the authority to issue warning, enforce all election by-laws and campaign rules up to disqualification of a candidate and make final decisions regarding appeals made against actions taken by the Election Committee.

1.6.3.3. Responsibilities

The ASG Judicial Oversight Board’s responsibilities include, but are not limited to, announcing any ASG Officer Position open, and tasks such as creating the election/hiring timeline, providing applications and announcing the election/hiring results.

1.6.3.4. Membership

  • ASG Chief Justice or the Chief Justice’s Designee (Chairperson)
  • Two ASG Board of Directors

1.6.3.4.1. In case of vacancy

In the case of a Judicial Oversight Board’s member pursuing candidacy, a replacement shall be appointed by the ASG President from the ASG Board of Directors.

 

1.6.4.1 Campaign

1.6.4.1.1

Campaigning includes, but is not limited to, the following activities, when such activities
are undertaken by a candidate, or a candidate’s affiliates:

1.6.4.1.1.1
Distributing or posting flyers or other printed materials to promote or degrade a ballot
measure, group or candidate.

1.6.4.1.1.2

Addressing crowds to promote or degrade a ballot measure, group or candidate.

1.6.4.1.1.3

Use of electronic media to publicly promote or degrade a ballot measure, group,
or candidate.

1.6.4.1.1.4

Any other public activity intended to promote or degrade a ballot measure,
group, or candidate.

1.6.4.1.1.5

Wearing and distribution of personal campaign apparel, such as t-shirts, buttons, or pins.

1.6.4.1.1.6

Recruitment of affiliates, implementation of campaign strategies, and production of campaign materials.

1.6.4.1.1.7

The Judicial Oversight Board and election committee reserve the right to further define Campaigning beyond what is explicit in the ASBC By-Laws.

1.6.4.1.2 Campaigning Rules

1.6.4.1.2.1 Major

A candidate must attend an orientation session prior to campaigning.

1.6.4.1.2.2 Major

Candidates may only begin campaigning once the final campaign orientation meeting has officially ended.

1.6.4.1.2.3

Voting will be conducted by online voting. The ASG Board of Directors shall host an online poll at a web address of their designation. Polls will be open from the Poll Open Date to the Poll Close Date. These polling dates shall be set at the discretion of the ASG Board of Directors.

1.6.4.1.2.4

The ASG Elections Committee and Judicial Oversight Board shall monitor the in-person online voting stations during the ASG Election BBQ and assure they are being managed in accordance with the ASBC By-Laws.

1.6.4.1.2.5 Minor

A candidate or affiliate shall not attempt to coerce or petition a student who is actively submitting a ballot.

1.6.4.1.2.6 Minor

No voting shall occur within 25 feet of a candidate or affiliate.

1.6.4.1.2.7 Minor

A candidate shall campaign no closer than 25 feet from any officially designated ASG balloting station during the ASG Elections.

1.6.4.1.2.8 Minor

No candidate or affiliate shall solicit a vote with any personal electronic device

1.6.4.1.2.9 Major

No candidate shall provide or operate any voting station, computer, or other device to another voter with intent that such device be used to mark or submit ballots, with the exception of a personal ballot of the device provider or operator.

1.6.4.1.2.10 Major

No candidate or affiliate shall intentionally view any voter’s ballot or make any mark on a voter’s ballot.

1.6.4.1.2.11 Major

Candidates shall not actively staff ASBC polling stations or anything that can be construed as a polling station. However, nothing in this section shall be construed as to infringe a candidate’s voting rights.

1.6.4.1.2.12 Minor

No candidate shall directly or indirectly offer any bribe, reward, or anything of value to a voter in exchange for the voter not voting, or in exchange for the voter’s vote for or against any candidate or ballot measure.

1.6.4.1.2.13 Minor

Posters, pamphlets, handouts, and all other campaign material must be approved by Student Programs and be used in accordance with the Student Programs posting policies at the discretion of the Judicial Oversight Board and Election committee.

1.6.4.1.2.14

The ASG Executive Board of Directors, ASG Board of Directors, and ASG Judicial Oversight Board will not supply free campaign materials to candidates.

1.6.4.1.2.15 Minor

Campaign expenditures shall not exceed $150 US per candidate. Proof of expenditures must be submitted ten days after election results have been announced.

1.6.4.1.2.16

A group shall consist of candidates or affiliates that share marketing materials, strategies, branding, or
funds; or identify together on the candidacy filing form.

1.6.4.1.2.17

An affiliate shall be considered a student registered under a campaign group taking an active role in the election process.

1.6.4.1.2.18 Major

Any candidates wishing to form a group must register their group with the ASG Judicial Oversight Board and the election committee.

1.6.4.1.2.19 Minor

Any campaign manager or volunteers wishing to represent a candidate or group must register with the Judicial Oversight Board and the election committee prior to campaigning.

1.6.4.1.2.20 Minor

If a group concludes that a candidate is no longer representative of their vision, said group must inform the candidate of their removal and submit in writing to the ASG Judicial Oversight Board and the election committee that said candidate is no longer affiliated with their campaign.

1.6.4.1.2.21 Minor

If a campaign manager or affiliate is no longer a representative of the vision of the group or candidate they are registered to, the group or candidate must inform the affiliate or manager of their removal and submit in writing to the Judicial Oversight Board and the election committee that the affiliate or manger is no longer affiliated with their campaign.

1.6.4.1.2.22

All actions taken by a candidate, campaign manager, or affiliate in a group are representative of all members of said group.

1.6.4.1.2.23

All candidates and groups are liable for the actions of any affiliates or campaign manager registered to their campaign.

1.6.4.1.2.24

All actions taken by an unregistered affiliate shall be subject to interpretation by the Judicial Oversight Board and the election committee and will be within limits of their authority.

1.6.4.1.2.25 Major

No candidate or affiliate shall use any menace, force, threat, or unlawful means, as interpreted by the Judicial Oversight Board and the election committee, to hinder or deter any voter from voting or to obtain a vote for or against any candidate or ballot measure.

1.6.4.1.2.26 Major

Candidates or affiliates will not appeal to and will condemn appeals to prejudices based on race, creed, sex, national origin, sexual orientation, age, veteran status, or disability.

1.6.4.1.2.27 Major
Candidates or affiliates will not participate in and will condemn personal vilification, defamation, and other attacks, as interpreted by the Judicial Oversight Board and the election committee, toward any opposing candidate, group, party, or ballot measure advocates.

1.6.4.1.2.28 Minor

Candidates or affiliates will not take part in, will condemn, and report to the Judicial Oversight Board and election committee all practices that violate the ASBC By-Laws and/or ASBC Constitution. Failure to do so will result in action taken according to section 1.6.5 of the ASBC By-Laws.

1.6.5.   Violations consist of:

1.6.5.1.

Not abiding by campaign rules; see “1.6.4.1. Campaign” and “1.6.4.2. Campaign Rules” of the ASBC By-Laws.”

1.6.5.2.

Interfering with the election process as determined by the ASG Judicial Oversight Board and ASG Election Committee.

1.6.5.3.

Not abiding by campaign rules stipulated in the campaign orientation meeting.

1.6.5.5 Consequences of election violations.

1.6.5.5.1

Major violations shall result in immediate disqualification of said candidate.

1.6.5.5.2

Each minor violation shall result in both/either of 1.6.5.4.2.1, 1.6.5.4.2.2 at the discretion of the Judicial Oversight Board and Election Committee.

1.6.5.5.2.1

A loss of 10% of the candidate’s total votes. Each violation shall be treated separately and the cumulative amount of the punitive lost votes shall be subtracted from the total votes cast for the candidate.

1.6.5.5.2.2

A loss of votes equivalent to the total votes cast in favor of the candidate 12 hours prior and 12 hours after the time the minor violation occurred. Each violation shall be treated separately and the cumulative amount of the punitive lost votes shall be subtracted from the total votes cast for the candidate.

1.6.5.5.3

All members of a campaign groups shall suffer the punitive votes lost by their teammates.  For example, if a campaign group was comprised of candidates A and B and candidate A lost 50 votes for a minor violation and candidate B lost 30 votes due to a minor violation, the end result would be that both candidate A and B would lose a total of 80 votes from both of their individual vote totals.

1.6.5.5.4

Three (3) or more minor violations by any single candidate shall result in immediate disqualification of said candidate.

1.6.6.   Election Results

1.6.6.1.

A candidate in an ASG election is considered the victor based on receiving the majority of “yes” votes cast per position. For unopposed positions there must be yes/no voting options. If an unopposed candidate does not receive the majority of “yes” votes cast, they are ineligible to apply for that same position for the remainder of that term of office.

1.6.6.2.

In the case of a tie, there shall be one week of additional voting for the tying candidates.

1.6.7.   Appeals

1.6.7.1. Against the Election Process

Any student/applicant/candidate may appeal the election process up until five (5) business days after the election results have been certified.

1.6.7.1.1.

The appeal must be submitted in writing to the Chair of the Election Committee.

1.6.7.1.2.

The Election Committee will hold a public hearing with both the ASG Judicial Oversight Board and the appellant no later than five (5) business days after the submittal of an appeal. The meeting can be conducted in private at the written request of the appellant.

1.6.7.1.3. A decision shall be issued by the Election Committee no later than two (2) business days after the public hearing.

1.6.7.2. Against the Election Committee

Any student/applicant/candidate may appeal a decision made by the Election Committee no later than five (5) business days after the decision has been publicly announced.

1.6.7.2.1.

The appeal must be submitted in writing to the ASG Chief Justice.

1.6.7.2.2.

The ASG Judicial Oversight Board will hold a public hearing with both the Election Committee and the appellant, no later than five (5) business days after the submittal of an appeal. The meeting can be conducted in private at the written request of the appellant.

1.6.7.2.3.

A decision shall be issued by the ASBC Judicial Oversight Board no later than two (2) business days after the public hearing.

1.6.7.3. Against the Election Results

Any candidate may appeal the election results no later than five (5) business days after the election results are certified.

1.6.7.3.1.

The appeal must be submitted in writing to the Election Committee chair.

1.6.7.3.2.

The Election Committee shall hold a public hearing no later than five (5) business days after the submittal of an appeal.

1.6.7.3.3.

A decision shall be issued by the Election Committee no later than two (2) business days after the public hearing.

1.6.7.4. Against a campaign

Any student, applicant, and/or candidate may appeal election violations up until five (5) business days after the election results have been certified.

1.6.7.4.1.

The appeal must be submitted in writing to the Chair of the Election Committee.

1.6.7.4.2.

The Election Committee will hold a public hearing with both the ASG Judicial Oversight Board and the appellant no later than five (5) business days after the submittal of an appeal. The meeting can be conducted in private at the written request of the appellant.

1.6.7.4.3.

A decision shall be issued by the Election Committee no later than two (2) business days after the public hearing.

1.6.8.   Temporarily filling open positions

1.6.8.1.

In the case of a Presidential vacancy, the position will be filled on an interim basis by one of the Executive Board members.

1.6.8.1.1.

The ASG Chief Justice will chair a special meeting of the Board of Directors for the purpose of filling the position, on an interim basis, and vote only in case of a tie.

1.6.8.2.

In the case of a Chief Justice vacancy, the ASG Board of Directors shall select one of the ASG Executive Board members on interim basis.

1.6.8.3.

The ASG Executive Board may fill any other ASG open position on an interim basis with any ASBC student-at-large.

1.7.      Training

1.7.1.

After the completion of the elections, the ASG officers elect shall be trained by the outgoing ASG officers.

1.7.2.

The outgoing ASBC Executive Directors with the Advisor shall plan a summer training orientation workshop for the newly-elected members taking office July 1st.

 

2.0      MEETINGS

2.1.         Membership and Attendance

2.1.1.

Members of ASG Boards/Committees shall be allowed no more than three (3) unexcused absences per ASG Board/Committee per term.

2.1.2.

Requests to be excused from an ASG Board/Committee meeting shall be submitted in writing to the Chairperson at least twenty-four (24) hours prior to the meeting or within five (5) business days following the meeting.

2.1.3.

Upon receiving such a request, the Chairperson shall inform the ASG Board/Committee whether members not present are excused by the next scheduled meeting.

2.1.4.

An ASG Board/Committee member whose absence was not excused may appeal the Chair’s ruling to the ASG Board/Committee at the next meeting. The ASG Board/Committee may overrule the Chair’s decision by a simple majority vote.

2.1.5.

The Chairperson of any ASG Board/Committee may recommend to the ASG Board of Directors the removal of any member from that ASG Board/Committee who has accumulated more than three (3) unexcused absences.

2.1.6.

The ASG Judicial Oversight may mandate any ASG Board/Committee to keep written minutes of the meetings and provide an agenda to all ASG Board/Committee members two (2) working days prior to the meeting.

2.2.      ASG Board of Directors Meeting

2.2.1.

As defined in Article 5 of the ASBC Constitution, the ASG Board of Directors is comprised of the following:

  • ASG President (Chair)
  • ASG Vice President of Student Affairs and Pluralism
  • ASG Vice President of Finance and Communications
  • ASG Chief Justice
  • Five (5) ASG Representatives
  1. ASG Representative of Emerging Technology and Entrepreneurship
  2. ASG Representative of Marketing and Public Relations (Secretary)
  3. ASG Representative Environmental and Social Responsibility
  4. ASG Representative of External Legislative Affairs
  5. ASG Representative Campus Life and Events

2.2.1.2

The ASG Chief Justice shall not have voting powers on matters of funding requests or on items other than those considered by the Student Council.

2.2.2.

The ASG Board of Directors shall not deliberate without quorum. To have quorum, two-thirds (2/3) of the voting members must be present or have previously submitted their voting position to the ASG Board of Directors Chairperson.

2.2.3.

The ASG Board of Directors shall meet weekly and follow Chapter 42.30 of the Revised Code of Washington.

2.2.4.

Any ASG Board member who is excused from attendance of an ASG official meeting, and wishes to vote on action items that appear on the meeting’s agenda may do so by putting into writing the following: their voting position on the meeting action items, a signature and a date. The proxy or absentee voting document must be turned in to and approved by the ASBC Board of Directors Chairperson prior to the scheduled meeting time.

2.2.5.

Any member of the ASG Board of Directors may request a special meeting by submitting a written request to the Chairperson outlining the need for the special meeting.

2.2.5.1.

The ASG Board of Directors Chairperson, on receiving such a request, must respond within two (2) business days by:

  • Scheduling a meeting
  • Putting in writing the reasons for not calling the meeting to the ASG Executive Board of Directors

2.2.5.2.

The ASG Executive Board of Directors must respond to the requester within one (1) business day either by upholding the Chairperson’s decision or calling a special meeting of the ASG Board of Directors.

2.2.6.1. Student Council

The ASG Board of Directors shall serve as the Student Council in the Bellevue College Governance (BCG) structure.

2.2.6.2. Purpose

The Student Council (known throughout as “Council”) will serve as a liaison between students and the College Assembly; address issues of concern on behalf of students; research solutions to these issues; and make recommendations to the Assembly or other councils, as appropriate, for further consideration and action.

2.2.6.3

The ASG Board of Directors shall adhere to the BCG charter and by-laws in all matters while they are acting in the capacity of the Student Council.

2.2.6.4

The ASG Board of Directors shall annually elect one of the ASG Executive Board members to serve Vice Chair of the Student Council.

2.2.6.5

The ASG President shall serve as Chair of the Student Council in the BCG system.

2.2.6.5.1

The ASG President shall serve as a member of the College Assembly in the BCG system and fulfill all duties and responsibilities as outlined in the BCG charter and by-laws.

2.2.6.6

The ASG Representative of Marketing and Public Relations shall serve as the official secretary for the Student Council in the BCG system.

 

2.3.      ASG Executive Board of Directors Meeting

2.3.1.

As defined in Article 4 of the ASBC Constitution, the ASG Executive Board of Directors is comprised of the following:

  • ASG President (Chair)
  • ASG Vice President of Student Affairs and Pluralism
  • ASG Vice President of Finance and Communication
  • ASG Chief Justice

2.3.1

The ASG Executive Board of Directors has the right to overrule with a two-thirds (2/3) vote.

2.3.2

The ASG Executive Board of Directors with the consent of the ASG Chief Justice shall have the right to handle matters relating to reviewing the performance of public employees, and to handle the initial implementation of probationary status for all ASG members.

2.3.3

The ASG Executive Board of Directors with the assistance of the ASG Chief Justice shall be responsible for the duties outlined in ASBC By-laws “5.0 Qualifications and Removal” and “5.2 Removals”.

2.3.4

The ASG Executive Board of Directors shall have the responsibility to handle matters of screening funding requests submitted by past and present ASG members and other students at large determined by the ASG Executive Board to be a potential conflict of interest.

2.3.5

The ASG Executive Board of Directors shall meet weekly unless there is unanimous agreement of the Executive Board members that there are no items of business to be discussed or addressed.

2.3.5.1

The ASG Executive Board can be called to order in a special session by any of the circumstances outlined in other parts of the ASG By-laws or by any ASG Board of Director member sending a formal letter requesting the Executive Board to convene to both the Chair of the ASG Executive Board and to all other Executive Board members as appropriate.

2.3.5.2

The ASG Executive Board of Directors special meeting must be called to order within 3 work days after receiving the request for a special session.

2.3.6

The ASG Executive Board of Director’s meetings are not subject to Chapter 42.30 of the Revised Code of Washington.

2.3.6.1

Only members stipulated in the in Article 4 of the ASBC Constitution may attend ASG Executive Board meetings unless they are expressly invited to attend by an ASG Executive Board member and there is the consent of two-thirds (2/3) of the ASG Executive Board membership.

2.3.6.2

Members invited into ASG Executive Board meetings shall be treated as non-voting members and solely as a resource liaison to provide additional information on the matters being addressed in the ASG Executive Board meeting.

 

3.0      COMMITTEES

3.1.         Committee Formation

3.1.1.

The ASG Executive Board of Directors, ASG Board of Directors, and ASG Judicial Oversight may commission or decommission any board, committee, or organization.

3.1.1.1

The Board of Directors as the Student Council may commission committees as stated in the Bellevue College Governance system’s charter and council by-laws.

3.1.2.

All ASG boards, committees, or organizations shall report to their respective commissioning board.

3.1.3.

Any respective commissioning board must annually approve the Operating Policy, Guiding Principles, Purpose, Vision, Mission, and or Goals of any committee that recommends the allocation of student fees or funds.

3.1.4.

No student funds or fees may be allocated without a simple majority approval of the ASG Board of Directors, Campus Activity Board and the approval of the Assistant Dean of Student programs or his/her designee.

 

3.2.      ASG Constitution/By-Law Review Committee

3.2.1.     Purpose

The ASG Constitution/By-Law Review Committee is to review requested changes to these documents and to make recommendations to the ASG Board of Directors and/or College District VIII Board of Trustees.

3.2.2.     Membership

  • ASG Chief Justice (Chair)
  • Two (2) ASG Board of Directors Representatives
  • Two (2) Associated Student of Bellevue College

 

3.2.3.     Responsibilities

3.2.3.1.

This committee will be responsible for:

  • Reviewing and archiving the effectiveness of ASBC By-laws execution in all ASBC activities
  • Proposing needed changes in the guiding documents to the ASG Board of Directors.

3.2.3.2.

Meetings shall be scheduled as needed and at the discretion of the chairperson.

 

3.3.      Services and Activities Fee Budget (S&A) Committee

3.3.1.     Purpose

The Service and Activities Fee Budget Committee is to evaluate existing programs, propose program priorities and budget levels, adjust budget requests to the yearly budget allocation, and make official budget recommendations to the ASG Board of Directors.

3.3.2.     Membership

As defined in Article 7 Section 1 of the ASBC Constitution, the committee shall be comprised of:

  • ASG VP of Finance and Communication (Chair)
  • ASG President
  • Two (2) students at large, appointed by the ASG Executive Board of Directors
  • One (1) each from the classified staff, faculty and administration

3.3.3.

The Service and Activities Fee Budget Committee is governed by the ASBC Financial Code.

3.4. ASBC Legislative Process

3.4.1. Office of Student Legislative Affairs

3.4.1.1. Purpose:

The Purpose of the Office Student Legislative Affairs is to advocate and lobby on behalf of the ASBC in the local, state, and federal governance as an extension of the Associated Student Government.

3.4.1.2. Authority:

The Office of Student Legislative Affairs has the authority to use S&A funds allocated to them for advocacy activity provided they comply with Public Disclosure Act (chapter 42.17 RCW).

3.4.1.3.

The Office of Student Legislative Affairs has the authority to interpret and implement the ASBC Legislative Agenda and Guiding Principles. The ASG Executive Board of Directors delegates to the Executive Director of Legislative Affairs the powers, duties, and authority necessary to carry out the administration and operation of the Office of Student Legislative Affairs.

3.4.1.4. ASG Oversight:

The ASG Board of Directors, particularly the Representative of External Legislative Affairs, shall:

  • Annually approve the Legislative Agenda and Guiding Principles.
  • Upon the Executive Board of Directors recommendation, may discipline the Representative of External Legislative Affairs, the Political Director, and Community Relations Coordinator by a simple majority vote during executive session.
  • Annually approve the Vision, Mission, and Goals.
  • Approve the Job Descriptions, including, but not limited to:
  • Title
  • Job Summary
  • Primary Responsibilities and Essential Job Functions
  • Minimum Qualifications
  • Desirable Qualifications
  • Core Competences

The ASG Executive Board of Directors shall:

  • Approve the OSLA Policy and Procedures Manual
  • The Executive Board of Directors shall use the OSLA Progressive Discipline Policy to recommend to the Board of Directors disciplinary action on the Representative of External Legislative Affairs.

3.4.1.5. Membership:

  • Associated Student Government Representative of External Legislative Affairs (Chair)
  • Political Director
  • Community Relations Coordinator
  • Staff and Volunteers (e.g., legislative liaison interns)

3.4.1.6. Responsibilities:

3.4.1.6.1.

Recommend a draft ASBC Legislative Agenda and OSLA Guiding Principles to the ASG Board of Directors for approval.

3.4.1.6.2.

Solicit and document feedback from at least 1.5% of the of the student headcount, prior to submitting a draft ASBC Legislative Agenda and Guiding Principles to the ASG Executive Board of Directors for approval to ensure that these documents properly reflect student interest. For the purpose of this section, headcount are those students who are registered students during the creation of the ASBC Legislative Agenda and Guiding Principles.

3.4.1.6.3.

Advocate on issues that directly and materially relate to college business.

3.4.1.6.4.

Hold one (1) mandatory open public hearing per quarter for current Bellevue College Students to provide input additional to the student survey to refine the ASBC Legislative Agenda and Guiding Principles. These hearings shall be conducted in a manner to allow for the presentation of a broad spectrum of ideas.

3.4.1.7. Membership Selection and Criteria:

3.4.1.7.1.

As a member of the ASG Board of Directors, the Representative of External Legislative Affairs will be elected through normal means.

3.4.1.7.2

The remainder of hired OSLA positions shall be hired by the outgoing Representative External Legislative Affairs, OSLA Political Director or OSLA Community Relations Coordinator, Judicial Oversight and the ASG President. This committee must receive ratification from the ASG Board of Directors before hiring is completed.

3.4.1.7.3

The Judicial Oversight has the power to cease the hiring process when an applicable law, by-law, policy and/or procedure have been violated.

3.4.1.8. Requirements and Discipline:

3.4.1.8.1.

All OSLA members shall comply with the ASBC By-Laws, ASBC Constitution, ASBC Ethics Code, and ASBC Financial Code. The ASG Judicial Oversight may recommend to the ASG Board of Directors, any necessary discipline, as outlined in 3.4.1.4. if they have reasonable evidence that any member of the Office of Student Legislative Affairs violates this section.

3.4.1.8.2.

The Office of Student Legislative Affairs shall use the OSLA Progressive Discipline Policy to implement any discipline on Staff and Volunteers with consultation of the ASG Judicial Oversight.

3.5 Citation Review Committee

3.5.1 Propose

To adjudicate traffic citations issued by the campus Public Safety Department for violations of traffic parking or other rules and regulations, make determinations as to the appropriate disposition, and make recommendations to traffic and parking rules.

3.5.2 Membership

  • ASG Chief Justice (Chair)
  • ASG Board of Director member
  • ASG Board of Director member
  • Staff Member
  • Faculty Member
  • Convener (non-voting, Designee of Vice President of Administrative Services)

3.5.3

The two (2) ASG Board of Director members shall be appointed by the ASG President in consultation with the Chief Justice.

3.5.3.1

The one (1) staff member shall be appointed by Vice President of Human Resources.

3.5.3.2

The one (1) faculty member shall be appointed by the BCAHE president.

3.5.4 Duties

3.5.4.1

Periodically review college traffic/parking rules and regulations and make recommendations to the Vice President of Administrative Services as to any needed changes.

3.5.4.2

Make decisions regarding traffic citation appeals.

3.5.4.3 Meetings

3.5.4.3.1

The Citation Review Committee shall meet up to weekly during fall, winter, spring quarters; and, if needed, at other times.

3.6 Student Environmental Sustainability Fee (SESF) Committee

3.6.1 Propose

The SESF committee is responsible for recommending allocations of the revenues collected from the student’s environmental sustainability fee.  These allocations should direct BC’s sustainability and environmental program investments based on BC’s mission and goals, strategic plan, and with the following objectives:
•             Broaden or enhance the quality of students’ academic experience by integrating sustainability into their curriculum;
•             Promote student’s commitment to minimize global warming emissions by supporting the institution’s comprehensive plans to achieve climate neutrality;
•             Provide leadership in our communities and throughout society by modeling ways to minimize global warming emissions towards a thriving, ethical and civil society.

3.6.2 Membership

  • ASG Environmental & Social Responsibility Representative
  • ASG President
  • ASG Chief Justice or Designee
  • SSA President or designee
  • One (1) Student-at-Large
  • One (1) Faculty Member
  • One (1) Administrator
  • One (1) Classified Staff
  • Assistant Dean of Student Programs (Ex-officio member)
  • Environmental Advisory Committee Representative (Ex-officio member)

3.6.2.1

The one (1) student-at-large shall be appointed by the ASG President.

3.6.2.2

The one (1) faculty member shall be appointed by the Faculty Union.

3.6.2.3

The one (1) administrator member shall be appointed by the Vice President of Administration.

3.6.2.4

The one (1) Classified Staff member shall be appointed by the Classified Union.

3.6.3 Duties

3.6.3.1

The SESF committee will develop or implement a review process for SESF allocation that will promote awareness of fee, call for proposals, review proposals and make recommendations for budget allocation to the ASG Board of Directors.

3.6.4 Meetings

3.6.4.1

The SESF committee will meet quarterly; more frequently as needed.

 

4.0      Student Led Organizations

4.1. Clubs

4.1.1.

An ASBC Club is a chartered ASBC group of students that may receive funding support from the ASG or the Campus Activity Board but do not receive annual funding from the S&A fee.

4.1.2.     Purpose

The purpose of an ASBC Club is to support Bellevue College Office of Student Program’s mission of promoting student success by enriching student life through leadership opportunities, personal learning, educational opportunities, and cultural experiences.

4.1.3.     Chartering Procedure

4.1.3.1.

All clubs must annually complete the Club Chartering or Club Re-Chartering application on the Bellevue College student programs website.

4.1.3.2.

A club must maintain 5 BC current students and a BC faculty or staff advisor.

4.1.3.3.

A previously chartered club must renew their charter annually to be recognized as a re-charter. All club charters expire at the end of each fiscal year (June 30th)

4.1.3.4.

ASG and CAB will not charter any club whose purpose is active participation in contact and gun sports such as but not limited to: target shooting, football, rugby, wrestling, martial arts, boxing, etc.

 

4.1.4.     Responsibilities

4.1.4.1. Adhering to the ASG & Student Clubs and Organizations’ Code of Ethics

4.1.4.1.1.

An ASBC chartered club must be open to all students

4.1.4.1.2.

An ASBC chartered club must not discriminate on any basis. This includes: race, creed, color, national origin, sex, religion, sexual orientation, marital status, physical sensory or mental disability, age or veteran status

4.1.4.1.3.

An ASBC Chartered Club shall not present any imminent danger; promote any act of violence, or disrupt any ASBC activity or college facility.

4.1.4.2.

All ASBC Clubs/Programs are required to abide by ASBC Club Chartering Procedures, ASBC Constitution, ASBC By-Laws, ASBC Financial Code, BC policies and regulations, College District VII policies and regulations, and state and federal laws.

4.1.4.3.

All Bellevue College clubs must report their meeting times whenever the time and/or location changes to the Campus Activity Board (CAB), failure to do so will result in revocation of club charter.

4.1.4.4.

It is mandatory for the chartered clubs to attend Club Caucus that is hosted by ASG or CAB.

4.1.4.4.1.

At least one representative of a club must state their presence at Club Caucus to an ASG or CAB Officer.

 

4.2.      Student Led Programs

4.2.1.

An ASBC Student Led Program is an independent entity which is led and organized by students for students and is allocated yearly funding from the Student and Activities Fee.

4.2.2.     Purpose

The purpose of an ASBC Student Led Program is to support BC Student Program’s mission of promoting student success by enriching student life through leadership opportunities, personal learning and cultural experiences.

4.2.2.1.

A student led program provides support to student clubs and activities on campus that in line with the purpose, mission, and goals of the student led program, whether it be through funding, planning, or any method deemed appropriate by the student led program.

 

4.2.3.   Student Led Program Chartering

4.2.3.1.

Any ASBC Club may apply to become a student led program by acquiring and filling out the application form from the Assistant Dean of Student Programs.

4.2.3.2.

The application shall be reviewed by an advisory committee brought together by the Assistant Dean of Student Programs with membership as follows:

Dean of Student Programs or representative (chair)

ASG Chief Justice

ASG Campus Life and Events Representative

Campus Activity Board Representative

One (1) student-at-large

4.2.3.3.

The committee and or the Assistant Dean of Student Programs will make its decision and inform the ASBC club once the decision is made

 

4.2.4.     Responsibilities

4.2.4.1. Adhering to the ASG & Student Clubs and Organizations’ Code of Ethics

4.2.4.1.1.

An ASBC student led program must be open to all students

4.2.4.1.2.

An ASBC student led program must not discriminate on any basis. This includes: race, creed, color, national origin, sex, religion, sexual orientation, marital status, physical sensory or mental disability, age or veteran status

4.2.4.1.3.

An ASBC student led program shall not present any imminent danger; promote any act of violence, or disrupt any ASBC activity or college facility.

4.2.4.2.

All ASBC student led program are required to abide ASBC Constitution, ASBC By-Laws, ASBC Financial Code, BC policies and regulations, College District VII policies and regulations, and state and federal laws.

4.2.4.3.

All Bellevue College clubs must report their meeting times whenever the time and/or location changes to the Campus Activity Board.

 

4.3.      Funding

4.3.1.     ASG Funding Requests

All ASBC chartered clubs and student led programs seeking funding for less than $1,500.00 must complete and submit the proper form to the Campus Activity Board.

4.3.1.1.

All ASBC chartered clubs and student led programs seeking funding for more than $1,500.00 must complete and submit the proper form 48 hours prior to the next regularly scheduled ASG Board of Director’s meeting.

4.3.1.2.

All ASBC chartered clubs and student led programs presenting a funding request must have a representative present at the ASBC board meeting. If they are not present at the first meeting, then the funding request will be tabled and at the following meeting, if they are not present then the funding request will be voted upon.

4.3.1.3.

Within 15 business days of utilizing allotted funds a club or student led program will be required to give a written and/or verbal presentation, as determined by the ASG Board of Directors or Campus Activity Board.

 

4.3.2. Fundraising

4.3.2.1.

ASBC chartered Clubs and Student Led Programs must complete and submit a Fundraising Authorization Form, to be approved by the Director of Student Programs, before raising any funds for the club.

4.3.3.

Allocated funds, excluding revenue raised by the club or student led program (which will rollover each year), will revert to the ASBC account from which it came at the end of the fiscal year, June 30 or after being inactive for at least one quarter after receiving funds.

4.3.4.

The ASG Vice President of Finance and Communication, with approval from the Director of Student Programs, may allot emergency funding at his/her discretion to be reviewed during the next ASG Board of Directors meeting.

4.3.5.

ASBC chartered clubs and student led programs shall not hold any type of off-campus bank account.

4.3.6.

ASBC chartered clubs and student led programs shall not purchase alcoholic beverages with ASBC allocated funds.

4.3.7.

No individual member of a club or student led program shall personally profit from any activity affiliated with the club or use approved, budgeted ASBC funds for any expenses unrelated to the ASBC allocation, nor solicits funds for personal use from club or program members.

 

4.4.      ASBC Club/ Student Led Program Violations

4.4.1.

Any ASBC chartered club/student led program found in violation of, ASBC Constitution, ASBC By-Laws, ASBC Financial Code, ASBC Code of Ethics, College District VII policies and regulations, State and Federal law shall be referred to the ASG Judicial Oversight for a hearing. The ASG Chief Justice with the assistance of the Campus Life and Events Representative and CAB may issue any of the following written decisions:

4.4.1.1.

Official Warning

4.4.1.2. Probation (up to one quarter)

4.4.1.3.

Revocation, withholding, or freezing of ASBC club/student led program assets and funds

4.4.1.4.

Revocation or withholding of club charter renewal

4.4.2.

After receiving an Official Warning a club or student led program must meet with the Club/student led program advisor, ASBC club or student led program Representative, the ASG Judicial Oversight Board, and/or Campus Activity Board to develop an action plan to address the issue(s). If the issue is not resolved then further action shall be taken by the Judicial Oversight, and/or Campus Activity Board.

4.4.3.

After receiving Probation an ASBC club/student led program:

4.4.3.1.

Must first meet with the Assistant Dean of Student Programs, club or student led program Advisor, ASBC club or student led program Representative and ASG Judicial Oversight, and/or Campus Activity Board to develop an action plan to address the issue(s).

4.4.3.2.

Must meet monthly with the ASG Judicial Oversight and the campus Life and Events officer and/or Campus Activity Board to ensure the implementation of the action plan

4.4.3.3.

May have all club or student led program assets frozen

4.4.3.4.

At the end of the probation period the ASG Judicial Oversight and Campus Activity Board shall either;

4.4.3.4.1.

Reinstate the club or student led program to their full position

4.4.3.4.2.

Revoke their club or student led program charter

 

5.0      QUALIFICATIONS AND REMOVALS

5.1.         Qualifications of ASG Executive Board of Directors, ASG Board of Directors and ASG Judicial Oversight members while in office.

5.1.1.

All ASG officers must maintain a minimum 2.7 BC college-level GPA or 2.7 quarterly BC college-level GPA for the two (2) previous consecutive quarters. The GPA requirement defaults to whichever is highest.

5.1.2.

All ASG officers must be enrolled in at least five (5) BC credits quarterly excluding summer quarter.

5.1.3.

All ASG officers must be a BC Student, as defined by the Student Code of Conduct, for the duration of their term, excluding summer quarter.

5.1.4.

The Assistant Dean of Student Programs may verify the ASG officers GPA quarterly. If an ASG officer’s GPA falls below the academic requirements of 2.7 he/she will immediately forfeit their position. If an ASG officer ceases to be a Bellevue College Student in any quarter excluding summer quarter, he/she must immediately forfeit their position. Any exception such as hardship withdrawal, academic grievance or any other extenuating circumstances must be explained to and approved by the Assistant Dean of Student Programs and is contingent upon the result of hardship withdrawal, academic grievance or other conditions stipulated by the Assistant Dean of Student Programs.

5.1.5.

ASG Officers may not be an Officer in any BC Club or Program

5.1.6.

ASG officers and Student Programs Student employees are to be held to the same standard as college Employees and shall be subject to the same recourse as college employees.

5.2.      Removals

5.2.1.

Elected and appointed officials may be removed from the ASG Executive Board of Directors, ASG Board of Directors, ASBC Legislative Committee and ASG Judicial Oversight for dereliction of duty. Dereliction of duty may be defined as, but not restricted to the following at the discretion of the ASG Executive Board of Directors:

5.2.1.1.

Three (3) unexcused absences from officially scheduled ASG Board of Directors meetings per term.

5.2.1.1.1

Three (3) unexcused absences will result in a probationary period being applied to the individual.

5.2.1.2.

Not being representative of students.

5.2.1.3.

No confidence that the member is able to perform their duties as expected, such as:

5.2.1.3.1.

Meeting deadlines;

5.2.1.3.2.

Working collaboratively as a team;

5.2.1.3.3.

Following through on assigned tasks;

5.2.1.3.4.

Maintaining office hours;

5.2.1.3.5.

Attending required meetings and/or training sessions, including retreats

5.2.2.

Any Bellevue College student may submit a formal, written complaint to the ASG Chief Justice, stating specifically how the board member is not meeting performance or job expectations. The ASG Chief Justice will present the complaint to the ASG Executive Board of Directors. If the complaint concerns the ASG Chief Justice, then the formal complaint shall be submitted in writing to one of the ASG Executive Board of Directors, who will present the complaint to the entire ASG Executive Board of Directors. The ASG Executive Board of Directors will meet with the board member in question and the student issuing the complaint to hear both perspectives. If the board member in question is one of the ASG Executive Board of Directors, the person will not be allowed to oversee or participate in official functions regarding their own review.

5.2.2.1.

The ASG Executive Board of Directors will send a formal letter to the board member in question three (3) days after the executive meeting. The formal letter must include the following:

5.2.2.1.1.

An explanation of the action(s) made by the board member in question

5.2.2.1.2.

The decision of the ASG Executive Board of Directors to issue a warning, a probationary period, or a dismissal of complaint to the board member in question

5.2.2.2.

If the board member receives probation, the ASG Executive Board of Directors will assign measurable criteria’s to the board member which s/he will have to finish them within the probationary period. Probation status of an ASBC member is to be kept confidential among the ASG Executive Board of Directors.

5.2.2.3.

After the probation period, the Judicial Board will send out a formal letter to the ASG Executive Board of Directors as well as the board member in question informing them, with a specific date and time at least two days prior to the probationary review to discuss the probationary period.

During the probationary review, the ASG Executive Board of Directors will reconvene with the board member in question to review the concerns and make a decision concerning a:

5.2.2.3.1.

Dismissal of probation period, at which time the board member will be reinstated to the original status and must perform all duties expected

5.2.2.3.2.

Recommendation of a vote of “confidence” to the ASG Board of Directors at the next official ASG board meeting.

5.3.         Vote of “Confidence”

5.3.1.

A vote of “confidence” may be recommended by any student for a lack of confidence in an ASG officer performing their duties as expected, such as:

5.3.1.1.

Meeting deadlines

5.3.1.2.

Working collaboratively as a team

5.3.1.3.

Following through on assigned tasks

5.3.1.4.

Maintaining office hours

5.3.1.5.

Attending required meetings and/or training sessions, including retreats.

5.3.1.6.

Duties and responsibilities as stated in the ASBC by-laws

5.3.1.7.

Being representative of students

5.3.1.8.

Meeting qualifications stated in the ASBC By-Laws

5.3.2.

After a vote of “confidence” is called, a special ASG Executive Board of Directors meeting will be held. At this meeting, a decision will be made for the officer in question and should a majority vote be reached, and the matter will be presented to the ASG Board of Directors.

5.3.2.1.

Prior to the ASG Executive Board of Directors meeting, the student officer along with the advisor will be informed about the matter by the ASG President.

5.3.2.2.

Any currently registered student at Bellevue College, may call a vote of “confidence” provided he/she has a reasonable amount of written proof that the student officer in question has been continually failing to fulfill his/her duties.

5.3.2.3.

The ASG Board of Directors including the ASG Judicial Board will take a vote of “confidence” regarding the board member, who may not have a vote. The ASG Board of Directors may only dismiss the member for “no confidence” with a two-thirds (2/3) vote of the present voting members, excluding the ASG President who will act as a tiebreaker.

5.3.2.4.

If the vote of “confidence” fails, the ASG Executive Board of Directors can rule and create their own response to the board member by giving the officer in question an extended probationary status, or reinstating the board member to his/her original status.

5.3.2.5.

After the end of the probation period and after the board member’s status is reinstated, the individual must perform all duties expected. If they do not, a vote of “confidence” will be imposed at the next board meeting.

5.3.2.6.

A vote of “confidence” will result in permanent disqualification of any ASG position.

5.3.2.7.

The ASG President will make a motion for vote of “confidence” during an official ASG board meeting.

 

6.0      Parliamentary Authority

6.1

Robert’s Rules of Order shall govern meetings when they are not in conflict with the ASBC Bylaws.

6.2

The Chief Justice shall act as the official parliamentarian for all ASG meetings.

 

7.0″      Conflict Of Interest

7.1

Whenever a director or officer has a financial or personal interest in any matter coming before the board of directors, the affected person shall (a) fully disclose the nature of the interest and (b) if so desired by two-thirds (2/3) of the Board of Directors withdraw from discussion, lobbying, and voting on the matter. Any transaction or vote involving a potential conflict of interest shall be approved only when a three-fourths (3/4) vote of the directors determine that it is in the best interest of the Associated Student Government to do so. The minutes of meetings at which such votes are taken shall record such disclosure, abstention and rationale for approval.

7.1.1

For further information regarding conflict of interest refer to the Bellevue College code of ethics.

 

8.0      AMENDMENTS

Amendments to the ASBC By-Laws must be ratified by two-thirds (2/3) vote of the ASG Board of Directors. Club and Programs Advisors will be notified via email, of any and all changes made to Section 4.0 Club/Programs within thirty (30) days of the change to Section 4.0 Clubs/Programs.

  • Updated June 25, 2007

Kristy Chan Motions to Approve ASBC By-Laws Recommendation

Jose Vasquez Seconds

Approved by a vote of 4-0-0

  • Amended October 3, 2007

ASG By-Laws Section 4.5.3. Said “Five (5) business days” before the amendment.

Marcus Sweetser Motions to Amend ASG By-Laws Section 4.5.3.

Justin Abbasi Seconds.

Amended by a vote of 5-0-0

  • Amended October 31, 2007

ASG By-Laws Section 5.0

Justin Abbasi Motions to Add ASG By-Laws Section 5.1.4.

Lauren DeWitt Seconds.

Amended by a vote of 3-1-1

  • Amended February 27th, 2008

ASG By-Laws Elections Section 1.6

Kelsey Neels motioned to add By-Law Review Committee’s proposal for 1.6

Yoonmi Park Seconds

Amended by a vote of 2-0-0

  • Amended March 12th, 2008

ASG By-Laws Section 3.4.

Lauren DeWitt motioned to approve new additions for 3.4. ASBC Legislative Process

Justin Abbasi Seconds.

Amended by a vote of 5-0-0

  • Amended April 3rd, 2008

ASG By-Laws Club/Programs Section 4.0

Lauren DeWitt motioned to add the By-Law Review Committee’s proposal excluding 4.5.2. Sentences 2 and 3. As well as an addition to 6.0

Justin Abbasi Seconded.

Amended by a vote of 5-0-0

  • Amended July24th, 2008

Twenty three changes as prescribed and enacted by the amended ASG Bill 2008-001

Burke Colquhoun motioned to review ASG Bill-2008-01

Chapman Chung seconded

Amended by a vote of 6-0-0

  • Updated August 4th, 2008

Several minor typos in sections 4.3.1, 4.6.1, 4.6.3.1, and the title of 4.5.7 fixed by the Judicial Board.

  • Amended November 12th, 2008

Amendments to the ASBC Legislative Committee Requirements and Removals criteria as prescribed and enacted by the amended ASG BoD Bill 2008-07

Representative Chapman Chung motions to adopt ASG BoD Bill 2008-07

Representative Burke Colquhoun seconds

Amended by a vote of 6-0-0

  • Amended November 20th, 2008

Representative Burke Colquhoun motioned to adopt the recommendation of the By-Law Review Committee, by inserting a clause into section 4.3 stating that “ASG will not charter any cub whose purpose is active participation in contact sports.”

Representative Dominic Lai Hang Lee seconds

Amended by a vote of 6-0-0

  • Amended March 10th, 2009

Representative Burke Colquhoun motioned to adopt the recommendations of the March 6th By-Law Review Committee, revising the ASBC Legislative Process, Section 3.4

VP of Equity and Pluralism Yunita Oesman seconded

Amended by a vote of 6-0-0

  • Updated March 18th, 2009

Codification errors in section 1.6 fixed by the Judicial Board, redundant section struck

Amended March 17th, 2009

Representative Dominic Lee motioned to approve the recommendations of the March 9th By-Law review committee.

VP of Finance and Communications Vicki Ma seconded

Amended by a vote of 5-0-0

  • Amended September 24th, 2009

VP of Equity and Pluralism Luis Sanchez motioned to approve the recommendations of the September 8th By-Law review committee.

Representative Andres Munt seconded 4-0-1

  • Amended October 8th, 2009

VP of Equity and Pluralism motioned to approve the recommendations of the September 8th By-Law review committee.

Representative Andres Munt seconded 4-0-1

  • Amended October 16th, 2009

VP of Student Affairs and Pluralism Luis Sanchez motioned to approve the recommendations of the October 9th By-Law review committee.

Representative Jean-Claude Kameni Seconded 6-0-0

  • Amended January13th, 2010

Representative Jean-Claude motioned to approve the recommendations of the January8th By-Law review committee.

Representative Andres Munt Seconded 5-0-0

  • Amended February 3rd, 2010

Representative Jean-Claude motioned to approve the recommendations of the January22nd By-Law review committee.

VP of Finance communications Chapman Chung Seconded 5-0-0

  • Amended May 19th, 2010

Representative Carolyn Dewitt motioned to approve the recommendations from the May 14th By-law review committee.

Representative Andres Munt Seconded. 6-0-0

  • Amended August 25th, 2010

Representative James Storbeck motioned to approve the recommendations from the August 12th By-law review committee.

Representative Stephanie Malette Seconded. 5-0-0

  • Amended February 3rd, 2011

Representative James Storbeck motioned to approve the changes presented in the February 3rd Board of Director’s Meeting.

Representative Stephanie Malette seconded. 6-0-0

  • Amended February 3rd, 2011

Representative James Storbeck motioned to approve the changes presented in the February 3rd Board of Director’s Meeting.

Representative Stephanie Malette seconded. 4-1-1

  • Amended June 15th , 2011

Representative Gena Mendoza motioned to approve the changes presented in the June 15th  Board of Director’s Meeting.

Representative Andrew White seconded. 4-0-1

Representative Rebecca Rowe motioned to approve the changes presented in the September 15th  Board of Director’s Meeting.

Representative Megan Phan seconded. 5-0-0

Representative Rebecca Rowe motioned to approve the 1st change presented in the April 30th Board of Directors Meeting

Representative Megan Phan seconded. 4-1-0

Representative Megan Phan motioned to approve the 2nd change presented in the April 30th Board of Directors Meeting

Representative Kris Cheung seconded. 4-0-1

Representative Rebecca Rowe motioned to approve the 3rd change presented in the April 30th Board of Directors Meeting

Representative Megan Phan seconded. 4-1-0

  • Amended June 18, 2014

Representative Melody Salcedo motioned to approve the changes presented in the June 17th Board of Directors’ Meeting

Vice President Andrea Torres seconded. 4-0-0

  • Revised April 12, 2016

Chief Justice Trygve Vandal motioned to adopt the ASG Bylaw revision with the revised bylaws going into effect July 1, 2016 in the April 12th Board of Director’s Meeting.

Vice President Vanessa Ross seconded. 5-0-1